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Microsoft Word 2007/2008

Summary of Word Fields

Many documents you may create contain information such as the date, writer or reviewer, or page number, which need to be updated frequently if typed by hand. Word provides the option of creating fields, which automatically update selected information. In Word, many fields are available for insertion into a document. Although not every field is summarized here, the most commonly used fields are listed below. For more information about using fields in your documents, refer to Inserting Fields (Windows | Macintosh).

return to topDate and Time

The following fields insert date and time information.

Field Name Inserts...
CreateDate The date the document was created
Date Today's date
EditTime The total document editing time
PrintDate The date the document was last printed
SaveDate The date the document was last saved
Time The current time

return to topDocument Information

The following fields insert general information about the document and data gathered from Summary information. For information on creating or editing a document summary, refer to Viewing or Editing Summary Information.

Field Name Inserts...
Author The name of the document's author from Summary information
Comments The comments from Summary information
DocProperty Inserts the value of the selection from the Property scroll list
FileName The document's filename
FileSize The size on disk of the active document
Info The data from Summary information
Keywords The keywords from Summary information
LastSavedBy The name of the user who last saved the document
NumChars The number of characters in the document
NumPages The number of pages in the document
NumWords The number of words in the document
Subject The document's subject from Summary information
Template The name of the template attached to the document
Title The document's title from Summary information

Viewing or Editing Summary Information

Below is a brief guide to making Summary information changes. For more complete instructions, refer to Working with File Properties (Windows | Macintosh).

  1. Windows: From the OFFICE BUTTONOffice Button, select the Prepare » Properties
    The Document Properties pane appears below the Ribbon.
    Macintosh: From the File menu, select Properties...
    The Document Name Properties dialog box appears.
    Any existing summary information appears in the appropriate fields of the Properties pane.

  2. In the text boxes, make the appropriate changes

  3. Windows: To close the Properties pane, once finished, clickExit button
    Macintosh: To close the Document Name Properties dialog box, click OK

return to topUser Information

The following fields insert information gathered from the User Information:

Field Name Inserts...
UserAddress The address from Advanced Word Options
UserInitials The initials from Personalize your copy of Office
UserName The name from Personalize your copy of Office
UserProperty The information from Personal Contact Information

Viewing or Editing User Information

Windows:

  1. From the OFFICE BUTTONFile menu icon, click WORD OPTIONSWord Options button
    The Word Options dialog box appears.

  2. To change the user initials or name,
    1. From the Categories list, select Popular
    2. In the Personalize your copy of Microsoft Office section, make the appropriate changes

  3. To change the user address,
    1. From the Categories list, select Advanced
    2. In the General section, in the Mailing address text box, type the desired address

  4. Click OK

Macintosh:

  1. From the Word menu, select Preferences...
    The Preferences dialog box appears.

  2. In the Personal Settings section, click USER INFORMATION
    Make the desired changes.

  3. Click OK

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