Microsoft Word 2007/2008
Summary of Word Fields
Many documents you may create contain information such as the date, writer or reviewer, or page number, which need to be updated frequently if typed by hand. Word provides the option of creating fields, which automatically update selected information. In Word, many fields are available for insertion into a document. Although not every field is summarized here, the most commonly used fields are listed below. For more information about using fields in your documents, refer to Inserting Fields (Windows | Macintosh).
Date and Time
The following fields insert date and time information.
| Field Name | Inserts... |
|---|---|
| CreateDate | The date the document was created |
| Date | Today's date |
| EditTime | The total document editing time |
| PrintDate | The date the document was last printed |
| SaveDate | The date the document was last saved |
| Time | The current time |
Document Information
The following fields insert general information about the document and data gathered from Summary information. For information on creating or editing a document summary, refer to Viewing or Editing Summary Information.
| Field Name | Inserts... |
|---|---|
| Author | The name of the document's author from Summary information |
| Comments | The comments from Summary information |
| DocProperty | Inserts the value of the selection from the Property scroll list |
| FileName | The document's filename |
| FileSize | The size on disk of the active document |
| Info | The data from Summary information |
| Keywords | The keywords from Summary information |
| LastSavedBy | The name of the user who last saved the document |
| NumChars | The number of characters in the document |
| NumPages | The number of pages in the document |
| NumWords | The number of words in the document |
| Subject | The document's subject from Summary information |
| Template | The name of the template attached to the document |
| Title | The document's title from Summary information |
Viewing or Editing Summary Information
Below is a brief guide to making Summary information changes. For more complete instructions, refer to Working with File Properties (Windows | Macintosh).
-
Windows: From the OFFICE BUTTON
, select the Prepare » Properties
The Document Properties pane appears below the Ribbon.
Macintosh: From the File menu, select Properties...
The Document Name Properties dialog box appears.
Any existing summary information appears in the appropriate fields of the Properties pane. -
In the text boxes, make the appropriate changes
-
Windows: To close the Properties pane, once finished, click
Macintosh: To close the Document Name Properties dialog box, click OK
User Information
The following fields insert information gathered from the User Information:
| Field Name | Inserts... |
|---|---|
| UserAddress | The address from Advanced Word Options |
| UserInitials | The initials from Personalize your copy of Office |
| UserName | The name from Personalize your copy of Office |
| UserProperty | The information from Personal Contact Information |
Viewing or Editing User Information
Windows:
-
From the OFFICE BUTTON
, click WORD OPTIONS
The Word Options dialog box appears. - To change the user initials or name,
- From the Categories list, select Popular
-
In the Personalize your copy of Microsoft Office section, make the appropriate changes
- To change the user address,
- From the Categories list, select Advanced
-
In the General section, in the Mailing address text box, type the desired address
-
Click OK
Macintosh:
-
From the Word menu, select Preferences...
The Preferences dialog box appears. -
In the Personal Settings section, click USER INFORMATION
Make the desired changes. -
Click OK
