Microsoft Word 2008

Additional Options for Creating Envelopes

Labels and envelopes are two ways that you can expand the functionality of Microsoft Word and your printer. This document has been prepared to offer some additional options for working with envelopes.

Adding the Create Envelope Button to the Toolbar
Using Envelope Options
Adding a Graphic to an Envelope
Using the Text Box

Adding the Create Envelope Button to the Toolbar

If you create envelopes frequently with Word, it may be a good idea to add the Create Envelope button to any toolbar. This will give you easier access to the Envelope dialog box.

Adding the Create Envelope Button to Toolbar

From the View menu, select Customize Toolbars and Menus...
The Customize Toolbars and Menus dialog box appears.
Select the Commands tab
From the Categories scroll box, select Tools
From the Commands scroll box, select Envelopes...
Click and drag ENVELOPES...to a position on the Standard toolbar at the top of the window
Click OK

Using the Create Envelope Button

To access the Envelope dialog box, from the Standard toolbar, click CREATE ENVELOPE
The Envelope dialog box appears.

Using Envelope Options

You can change the font type, font size, and the position of the delivery and return addresses on the envelope with the Font and Envelope dialog boxes.

Adjusting the Font: The Formatting Palette

You can adjust the font of the envelope in a way similar to adjusting the font within a Word document. The following instructions assume that the content of the envelope has already been typed.

Within your envelope document, select the text that you want to format
In the Formatting palette, click FONT
The Font tools are displayed.
Make the appropriate changes

Adjusting the Font: Envelope Options Dialog Box

The following steps work only for the Delivery address.

From the Tools menu, select Envelopes...
OR
Click CREATE ENVELOPE
The Envelope dialog box appears.
In the Delivery address section, type the address
In the Delivery address section, click FONT...
The Font dialog box appears.
Make the desired adjustments to the font
Click OK
Click OK

Adjusting the Position of the Address

If either the Delivery or Return address is printing too far to the left or right of the envelope, you can adjust the position with the Envelope dialog box.

From the Tools menu, select Envelopes...
OR
Click CREATE ENVELOPE
The Envelope dialog box appears.
In the Delivery address or Return address section, click POSITION...
The Address Position dialog box appears.
Under Delivery address, in the From left or From top text box, use the nudge button to adjust the position as appropriate
Under Return address, in the From left or From top text box, use the nudge button to adjust the position as appropriate
Click OK

Adding a Graphic to an Envelope

You can add a graphic to your envelope similar to the way you add a graphic to a Word document. Once the envelope is in the document, you can use the Insert Picture or Insert Clip Art command to add the graphic. You can apply typical modifications to the graphic (e.g., resize). For more information on inserting Clip Art, refer to Using Clip Art.

Using the Text Box

When Word creates an envelope and adds it to a Word document, the positioning of the delivery address is controlled by a text box. Text boxes are used to give the user additional control over the placement of text within the document. Text boxes can be adjusted and resized in a way similar to graphics. You will be able to tell if text is within a text box by the border that appears around it.