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Microsoft Word 2008

Adding a Dictionary

A custom dictionary is a list of words you create which are not contained in the main Office dictionary. You can either create a new dictionary or modify the main dictionary. Custom dictionaries created in Word are shared with other Office programs. This can be useful when using specific terminology that is not in the standard dictionary. This document contains instructions for creating and editing a custom dictionary using Word.

return to topCreating a Custom Dictionary

Begin creating a custom dictionary from the Word menu.

  1. From the Word menu, select Preferences...
    The Word Preferences dialog box appears.
    Word Preferences dialog box

  2. In the Authoring and Proofing Tools section, click SPELLING AND GRAMMARSpelling and Grammar button
    The Spelling and Grammar options appear.
    Spelling and Grammar dialog box

  3. In the Spelling section, click DICTIONARIES...
    The Custom Dictionaries dialog box appears.
    Custom Dictionary dialog box

  4. Click NEW...
    The New Dictionary dialog box appears.
    New Dictionary dialog box

  5. In the Save As text box, type the file name for your new custom dictionary

  6. From the Where pull-down list, select where you want to save the custom dictionary

  7. Click SAVE

  8. To close the Custom Dictionaries dialog box, click OK

  9. To close the Spelling and Grammar dialog box, click OK

return to topImporting Words to a Custom Dictionary

Rather than individually adding several words to a custom dictionary, you can import a document containing a list of words to add to a pre-existing custom dictionary. You will first need to create a word list in a separate document, then you can import the word list to a custom dictionary.

Creating the Word List

  1. Create a new document in Word

  2. In the document, type a word you want to add to the custom dictionary
    NOTE: All entries will be stored case-sensitive.

  3. Press [Return]

  4. Repeat steps 2-3 for all words you want added to the custom dictionary

  5. Click SAVESave button
    The Save As dialog box appears.

  6. In the Save As text box, type a name for your word list

  7. In the Where pull-down list, select a save location
    HINT: If you plan to import the world list, remember its name and where you saved it.

  8. Click SAVE

  9. Close the word list document

  10. To continue importing words to a custom dictionary, import the word list

Importing the Word List

  1. From the Word menu, select Preferences...
    The Word Preferences dialog box appears.
    Word Preferences dialog box

  2. In the Authoring and Proofing Tools section, click SPELLING AND GRAMMARSpelling and Grammar button
    The Spelling and Grammar options appear.
    Spelling and Grammar dialog box

  3. In the Spelling section, click DICTIONARIES...
    The Custom Dictionaries dialog box appears.
    Custom Dictionary dialog box

  4. In the dictionary list, select the custom dictionary you want to add words to

  5. Click EDIT
    An information dialog box appears.

  6. Click OK
    The custom dictionary appears.

  7. From the Insert menu, select File...
    The Insert File dialog box appears.

  8. Navigate to and select the file containing the word list you want to import

  9. Click INSERT
    The word list is imported.

  10. Click SAVESave button

  11. Close the custom dictionary

return to topSelecting a Custom Dictionary

By selecting a custom dictionary, Word will activate the custom dictionaries containing the words you consider permissible according to Office's spelling and grammar rules. You can activate more than one custom dictionary at a time.

  1. Open the document you want to apply a custom dictionary for

  2. From the Word menu, select Preferences...
    The Word Preferences dialog box appears.
    Word Preferences dialog box

  3. In the Authoring and Proofing Tools section, click SPELLING AND GRAMMARSpelling and Grammar button
    The Spelling and Grammar options appear.

  4. In the Spelling section, click DICTIONARIES...
    The Custom Dictionaries dialog box appears.
    Custom Dictionary dialog box

  5. In the dictionary list, select the dictionary you want to use
    NOTES:
    You can choose more than one custom dictionary.
    An option is selected when a checkmark appears in the box before it.

  6. Click OK
    The dictionary or dictionaries are selected.

  7. Click OK

return to topEditing a Custom Dictionary

You may edit or delete words in a custom dictionary by opening the dictionary and making the desired changes.

  1. From the Word menu, select Preferences...
    The Word Preferences dialog box appears.
    Word Preferences dialog box

  2. In the Authoring and Proofing Tools section, click SPELLING AND GRAMMARSpelling and Grammar button
    The Spelling and Grammar options appear.

  3. In the Spelling section, click DICTIONARIES...
    The Custom Dictionaries dialog box appears.
    Custom Dictionary dialog box

  4. In the custom dictionary list, select the dictionary to edit

  5. Click EDIT
    An information dialog box appears.

  6. Click OK
    The custom dictionary appears.

  7. Make the desired changes
    NOTES:
    Each word must be typed on separate lines.
    All entries will be stored case-sensitive.

  8. Click SAVESave button

  9. Close the dictionary

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