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Microsoft Word 2004

Working with Text Options

You can format the text in your Word documents by changing the font style, size, color, character formatting, and text alignment. This document provides instructions for many different formatting options, such as experimenting with different fonts, boldfacing, and italicizing; these formatting options can give your document a unique look. For more information about formatting options, refer to Paragraph Formatting Options and Fonts Overview.

return to topFormatting Text

Some rules to remember when formatting your text include the following:

return to topChanging Font and Font Size

Word allows you to change font or font size with The Formatting Palette or Font dialog box. The Formatting Palette is an easier and faster way of changing the look of your text. However, the dialog box gives you more options for modifying your text and allows you to preview your text through the Preview box. For more information about font options, refer to Fonts Overview.

Changing Font and Font Size: Formatting Palette Option

For more information about the Formatting Palette, see the document which describes it and its most commonly used sections: The Formatting Palette.

  1. Select the text you want to alter

  2. From the Formatting Palette, under Font, from the Name pull-down list, select the desired font
    Font Type pull-down list

  3. From the Size pull-down list, select the desired font size

Changing Font and Font Size: Menu Option

  1. Select the text you want to alter

  2. From the Format menu, select Font…
    The Font dialog box appears.
    HINT: A sample of the selected font will appear in the Preview section.
    Font dialog box

  3. In the Font text box, type the font name
    OR
    From the Font scroll box, select the desired font

  4. In the Size text box, type the desired size
    OR
    From the Size scroll box, select the desired size

  5. In the Effects section, click to select any desired additional font effects
    EXAMPLE: small caps, superscript, subscript

  6. Click OK

return to topChanging Character Formatting

Word allows you to format text characters by using The Formatting Palette, menu, or keyboard options. The palette and keyboard options are faster; however, the menu option allows more room for modification. Some of the styles you can apply are boldface, italics, underlining, shadow, superscript or subscript, single or double strikethrough, small or all caps, and color.

Changing Character Formatting: Formatting Palette Option

For more information about the Formatting Palette, see the document which describes it and its most commonly used sections: The Formatting Palette.

  1. Select the text you want to alter

  2. From the Formatting Palette, under Font, from the style buttons, click one or more of the appropriate formatting buttons
    HINT: To clear character formatting, select the text and click a formatting button a second time.
    Boldface, Italic, Underline, and more buttons

Changing Character Formatting: Menu Option

  1. Select the text you want to alter

  2. From the Format menu, select Font…
    The Font dialog box appears.

  3. In the Font style text box, type the desired style
    OR
    From the Font style scroll box, select the desired style

  4. OPTIONAL: In the Effects section, select a format
    EXAMPLE: small caps, shadow

  5. Click OK

Changing Character Formatting: Keyboard Option

  1. Select the text you want to change

  2. Press the appropriate keys:

Enhancement Keystroke
Italics [command] + [I]
Bold [command] + [B]
Underline [command] + [U]
  1. To deselect your text, click the mouse button once

return to topChanging Text Alignment

Text alignment, margins, and line spacing will affect the entire paragraph even if you have only a single word selected or the insertion point placed in the paragraph. To format multiple paragraphs, you need to select at least one character from each paragraph. You can align text with the right or left margins, center the text, or align the text with both margins. For more information about alignment options, refer to Paragraph Formatting Options.

Changing Text Alignment: Formatting Palette Option

For more information about the Formatting Palette, see the document which describes it and its most commonly used sections: The Formatting Palette.

  1. Select the text you want to alter

  2. From the Formatting Palette, under Alignment and Spacing, click the appropriate alignment button
    HINT: To change the alignment, select the text and click a different alignment button.
    Horizontal Alignment

Changing Text Alignment: Menu Option

  1. Select the text you want to alter

  2. From the Format menu, select Paragraph...
    The Paragraph dialog box appears.
    Paragraph Alignment dialog box

  3. Select the Indents and Spacing tab

  4. From the Alignment pull-down list, make the appropriate selection

  5. Click OK

Changing Text Alignment: Keyboard Options

  1. Select the text you want to change

  2. Press the appropriate keyboard shortcut:

    Alignment Keystroke
    Left [command] + [L]
    Center [command] + [E]
    Right [command] + [R]
    Full [command] + [J]
  1. To deselect your text, click the mouse button once
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