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Microsoft Word 2003/2004

Table Options

After you create a table, you may want to fine-tune its appearance. This document explains the following basic formatting options.

return to topCreating Heading Rows

You may want to use heading rows (column identification) to improve the readability of your table. To create the heading row(s) on the first page of your table, you simply type and format the appropriate column descriptions in each cell of the row(s).

Repeating Rows on Subsequent Pages

If your table spans more than one page, you may want to repeat the heading row(s) on each page of the table. This makes columns easier to identify.

  1. Select the heading row(s) that you want to repeat

  2. From the Table menu, select Heading Rows Repeat
    HINT: If you are working in the Normal view, you will not see the row repeated on subsequent pages. You need to switch to the Print Layout view in Windows, or Page Layout view in Macintosh, to see the repeating row.

return to topSetting Margins

Margins can relate to the table placement within the page margins or the position of the text within each cell. Margins for text within a cell are set with the same process as regular paragraphs (using the ruler line or the Paragraph dialog box). For more information, refer to Page Formatting Options: Adjusting Document Margins.

NOTE: For the table placement, refer to Changing Table Position.

return to topChanging Table Position

When you first create your table, it is aligned with the left margin of the page. If this is not the desired placement of the table, you can adjust the placement using the Table Properties dialog box. The table can be positioned at the left or right margin, centered between the margins, or set at a specific position from the left margin. You can change the position of your table using either the Table menu or the toolbar

Changing Table Position: Menu Option

  1. Place your insertion point within the table you want to change the position to

  2. From the Table menu, select Table Properties...
    The Table Properties dialog box appears.
    Table Properties dialog box - Table tab

  3. Select the Table tab

  4. Under Alignment, select the desired alignment
    HINT: If positioning the table from the left margin, in the Indent from left text box, make the appropriate adjustment.

  5. If necessary, under Text wrapping, select a text wrap option

  6. Click OK

Changing Table Position: Toolbar Option

  1. Place your insertion point within the table you want to change the position to

  2. From the Table menu, select Select » Table

  3. Windows: From the Formatting toolbar, click ALIGN LEFT, CENTER or ALIGN RIGHT until the table is positioned where you want it
    HINT: If you have chosen left alignment, from the Formatting toolbar, you can use the INCREASE INDENT and/or DECREASE INDENT buttons to position the table.
    Macintosh: From the Formatting Palette, under Alignment and Spacing, in the Horizontal section, click ALIGN LEFT, CENTER or ALIGN RIGHT until the table is positioned where you want it
    HINT: If you have chosen left alignment, in the Formatting palette, you can use the Indentation text boxes, to adjust the position of the table.
    Alignment buttons

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