This browser does not support basic Web standards, preventing the display of our site's intended design. May we suggest that you upgrade your browser?

Microsoft Word 2003/2004

Navigating and Selecting within a Table

Making selections and moving your insertion point within a Word table requires unique key combinations. Within a table, the Tab key is used to move between cells, rather than its traditional Word function of inserting tabs. Other helpful keyboard shortcuts for moving around and selecting within a table are explained in this document.

return to topUsing the Tab Key for Alignment

Within a table, the Tab key is used to move between cells, rather than its traditional function of inserting tabs in Word documents. To use tabs for alignment within a table cell, use the following:

  1. Windows: To insert tabs within cells, press [Ctrl] + [Tab]
    Macintosh: To insert tabs within cells, press [control] + [tab]

return to topTo Move To... Keys

You can use the keyboard to navigate through your table. The following table illustrates these keyboard shortcuts and their functions.

To Move to... Press...
next cell [Tab] or right arrow until you are in the cell
previous cell [Shift] + [Tab] or the left arrow until you are in the cell
next row [Down Arrow]
previous row [Up Arrow]
end of cell [End]
tab stop within a table cell [Ctrl] + [Tab] (after setting the tab stop)
first cell in a row Windows: [Alt] + [Home]
Macintosh: [control] + [home]
last cell in a row Windows: [Alt] + [End]
Macintosh: [control + [end]
first cell in a column Windows: [Alt] + [Page Up]
Macintosh: [control] + [page up]
last cell in a column Windows: [Alt] + [Page Down]
Macintosh: [control] + [page down]

return to top To Select...

You can use the keyboard and mouse to select data in your table. The following table illustrates these steps.

To Select... Steps
next cell Tab]
previous cell [Shift] + [Tab]
entire row Drag the I-beam across the row
OR
Hold your cursor to the left of the row and when an arrowRight arrow cursor used to select a table rowappears, click
entire column Drag the I-beam down the column
OR
Hold your cursor at the top of the column and when a down arrowDown arrow used to select a table column appears, click
entire table Windows: On the 10-key pad with the number lock off, press [Alt] + [5]
Macintosh: Press [command] + [option] + [T]
multiple contiguous cells,
rows, or columns
Drag across the cells
multiple non-contiguous
cells, rows, or columns
Windows: Make your first selection; then [Ctrl] + drag across additional cells, rows, or columns
Macintosh: Make your first selection; then [command] + drag across additional cells, rows, or columns
Excellence. Our Measure. Our Motto. Our Goal.