Microsoft Word 2003/2004

Style Organizer

With Organizer, you can copy styles from one document or template to another. This makes creating documents easier since you do not have to create or modify the same style twice. If you are copying a style with the same name as an existing style in the document or template, you must rename the copied style. If you have several styles you are not using, you can delete them. Use Organizer to copy or delete several styles at once.

About the Organizer Dialog Box
Copying Styles from a Document or Template
Deleting Styles from a Document or Template

About the Organizer Dialog Box

Styles can be copied and deleted using the Organizer dialog box. The following considerations apply to using the Organizer dialog box:

Styles can be copied in either direction
Once you select a style, the labels change (In and To) to reflect the direction of the copy, as does the copy button arrow
When styles in two documents have the same name, you will be prompted as to whether you want to overwrite a style. You can either choose to overwrite one style, or prior to copying styles, you can rename one of the identically named styles

Copying Styles from a Document or Template

You can copy styles from one document or template to another. Using the Organizer, you can do this without recreating those styles.

Open the document or template containing the styles to be copied
From the Tools menu, select Templates and Add-Ins...
The Templates and Add-ins dialog box appears.
Windows only: Select the Templates tab
Click ORGANIZER...
The Organizer dialog box appears.
Styles used in the current document are displayed in the scroll list on the left.
Below the scroll list on the right, click CLOSE FILE
The button changes to OPEN FILE….
Click OPEN FILE...
The Open dialog box appears.
Windows: From the Files of type pull-down list, select All Word Documents
Macintosh: From the Enable pull-down list, select All Word Documents
Windows: Using the Look in pull-down list, navigate to and select the file to which you want to copy styles
Macintosh: Navigate to and select the file to which you want to copy styles
Click OPEN
The document's styles are now displayed in the To (Document Name) scroll list
Select the styles to be copied
HINT: To select a range of styles:
Windows: Click and drag the mouse over the desired styles.
Macintosh: Press [command] and click to select the desired styles.
Click COPY
If a style of the same name exists already exists, a dialog box appears asking if you want to overwrite the existing style entry.
To overwrite the existing style, click YES
To overwrite all existing styles, click YES TO ALL
To keep the existing style and continue copying, click NO
To cancel the entire process, click CANCEL
When finished, click CLOSE
A dialog box appears, asking if you want to save changes to the document containing the newly copied styles.
Windows: To save the copied styles, click YES
Macintosh: To save the copied styles, click SAVE
Windows: To discard the copied styles and cancel the entire process, click NO
Macintosh: To discard the copied styles and cancel the entire process, click DON'T SAVE
To return to the Organizer dialog box, click CANCEL

Deleting Styles from a Document or Template

You can delete styles from a document or template from the Organizer dialog box. Styles can also be deleted as you are working in the document. For more information, refer to Deleting a Style.

NOTE: Built-in styles (i.e., styles in the Normal.dot template) cannot be deleted.

Open the document containing the style(s) to be deleted
From the Tools menu, select Templates and Add-Ins...
The Templates and Add-ins dialog box appears.
Windows only: Select the Templates tab
Click ORGANIZER...
The Organizer dialog box appears.
Styles used in the current document are displayed in the scroll list on the left.
Select the style(s) to be deleted
Click DELETE
A confirmation dialog box appears.
Click YES TO ALL
The selected style(s) are deleted.
Click CLOSE