This browser does not support basic Web standards, preventing the display of our site's intended design. May we suggest that you upgrade your browser?

Microsoft Word 2003/2004

Style Organizer

With Organizer, you can copy styles from one document or template to another. This makes creating documents easier since you do not have to create or modify the same style twice. If you are copying a style with the same name as an existing style in the document or template, you must rename the copied style. If you have several styles you are not using, you can delete them. Use Organizer to copy or delete several styles at once.

return to topAbout the Organizer Dialog Box

Styles can be copied and deleted using the Organizer dialog box. The following considerations apply to using the Organizer dialog box:

return to topCopying Styles from a Document or Template

You can copy styles from one document or template to another. Using the Organizer, you can do this without recreating those styles.

  1. Open the document or template containing the styles to be copied

  2. From the Tools menu, select Templates and Add-Ins...
    The Templates and Add-ins dialog box appears.

  3. Windows only: Select the Templates tab

  4. Click ORGANIZER...
    The Organizer dialog box appears.
    Styles used in the current document are displayed in the scroll list on the left.
    Organizer dialog box

  5. Below the scroll list on the right, click CLOSE FILE
    The button changes to OPEN FILE….

  6. Click OPEN FILE...
    The Open dialog box appears.

  7. Windows: From the Files of type pull-down list, select All Word Documents
    Macintosh: From the Enable pull-down list, select All Word Documents

  8. Windows: Using the Look in pull-down list, navigate to and select the file to which you want to copy styles
    Macintosh: Navigate to and select the file to which you want to copy styles

  9. Click OPEN
    The document's styles are now displayed in the To (Document Name) scroll list

  10. Select the styles to be copied
    HINT: To select a range of styles:
    Windows: Click and drag the mouse over the desired styles.
    Macintosh: Press [command] and click to select the desired styles.

  11. Click COPY
    If a style of the same name exists already exists, a dialog box appears asking if you want to overwrite the existing style entry.

  12. To overwrite the existing style, click YES
    To overwrite all existing styles, click YES TO ALL
    To keep the existing style and continue copying, click NO
    To cancel the entire process, click CANCEL

  13. When finished, click CLOSE
    A dialog box appears, asking if you want to save changes to the document containing the newly copied styles.

  14. Windows: To save the copied styles, click YES
    Macintosh: To save the copied styles, click SAVE
    Windows: To discard the copied styles and cancel the entire process, click NO
    Macintosh: To discard the copied styles and cancel the entire process, click DON'T SAVE
    To return to the Organizer dialog box, click CANCEL

return to topDeleting Styles from a Document or Template

You can delete styles from a document or template from the Organizer dialog box. Styles can also be deleted as you are working in the document. For more information, refer to Deleting a Style.

NOTE: Built-in styles (i.e., styles in the Normal.dot template) cannot be deleted.

  1. Open the document containing the style(s) to be deleted

  2. From the Tools menu, select Templates and Add-Ins...
    The Templates and Add-ins dialog box appears.

  3. Windows only: Select the Templates tab

  4. Click ORGANIZER...
    The Organizer dialog box appears.
    Styles used in the current document are displayed in the scroll list on the left.

  5. Select the style(s) to be deleted

  6. Click DELETE
    A confirmation dialog box appears.

  7. Click YES TO ALL
    The selected style(s) are deleted.

  8. Click CLOSE

Excellence. Our Measure. Our Motto. Our Goal.