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Microsoft Word 2003/2004

Saving a Document in RTF Format

Saving your Word document in RTF (Rich Text Format) file format helps prevent the spread of viruses. The .doc extension has been the #1 file format for virus transmission over the past few years because it allows the attachment of hidden macros, which may actually be viruses. RTF format does not allow appendages such as macros, and, thus, the document cannot contain a virus. Saving in RTF format also preserves your document's formatting for easy transfer between different applications.

Windows:

  1. From the File menu, select Save As...
    The Save As dialog box appears.

  2. From the Save in pull-down list, navigate to the desired save location
    NOTE: If you are using a General Access lab computer, do not save to the hard drive. Instead, use your personal network drive (H:) or a floppy disk (A:).

  3. In the File name text box, type the desired filename
    HINT: To help you locate the file in the future, use a descriptive filename.

  4. From the Save as type pull-down list, select Rich Text Format (*.rtf)
    Save as type pull-down list

  5. Click SAVE
    Your document is saved as a RTF file.

Macintosh:

  1. From the File menu, select Save As...
    The Save As dialog box appears.

  2. From the Where pull-down list, navigate to the desired save location
    NOTE: If you are using a General Access lab computer, do not save to the hard drive. Instead, use your personal home directory (i.e., username$).
    EXAMPLE: DOEJANE$

  3. In the Save As text box, type the desired filename
    HINT: To help you locate the file in the future, use a descriptive filename.

  4. From the Format pull-down list, select Rich Text Format (RTF)
    Format pull-down list

  5. Click SAVE
    Your document is saved as a RTF file.

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