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Microsoft Word 2004

Printing Options for Specific Pages

You may not always want to print your entire Word document. There are times when you may want to print only certain pages. The Page Range section of the Print dialog box allows you to select or specify the pages that you want to print.

return to topTerminology

The following is a short list of terms used within this document. Understanding them will help you to understand the instructions provided herein.

Contiguous
Next to in sequence. For example, page 3 is contiguous to pages 2 and 4.

Noncontiguous
Not next in sequence. For example, page 3 and page 7 are noncontiguous pages.

Section
In Word a document is separated into sections by a section break. Each section is referred to by number. For example, documents that are the result of a mail merge are individual sections.

return to topThe Print Dialog Box

To use the options described in this document, you must access the Print dialog box:

  1. From the File menu, select Print... 
    The Print dialog box appears.

  2. In the Pages section, specify the pages you want to print

  3. Click PRINT

return to topSpecifying the Pages to Print

The table shown lists options for printing and the selection or specifications that you must make in the Page Range section of the Print dialog box to achieve the desired results.

To print only selected text
  1. Under Pages, select Selection
printing only selected text
To print all pages of your document
  1. Under Pages, select All
print all pages
To print the page your insertion point is currently in
  1. Under Pages, select Current Page
print current page
To print noncontiguous pages
  1. Under Pages, select Page range

  2. Type the page numbers separated by commas

print noncontiguous pages
To print a range of contiguous pages
  1. Under Pages, select From

  2. In the From and to text boxes, specify the page range

print contiguous pages
To print a combination of noncontiguous pages and a range
  1. Under Pages, select Page range

  2. Type the page numbers, separating the noncontiguous pages by commas and the range by a hyphen

print a combination of noncontiguous pages and a range
To print a section of your document
  1. Under Pages, select Page range

  2. Type s and the section number

print a section
To print noncontiguous sections 
  1. Under Pages, select Page range

  2. Type s and the section number for each section you want to print
    Separate the section numbers by commas.

print noncontiguous sections
To print a range of pages that crosses sections
  1. Under Pages, select Page range

  2. Reference the pages and their respective sections by typing p before the page number and s before the section number
    Place a hyphen between the beginning page/section and the ending page/section.

print a range of pages that crosses sections
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