This browser does not support basic Web standards, preventing the display of our site's intended design. May we suggest that you upgrade your browser?

Microsoft Word 2003/2004

Customizing Bulleted & Numbered Lists

By modifying numbered or bulleted lists, you are able to change the way the information is displayed. For example, you can create multilevel lists. By customizing numbered or bulleted lists, you are able to change the appearance of each bullet or number. For example, instead of a plain bullet, you could use a symbol or a picture. This document discusses the methods for modifying and customizing lists.

return to topModifying Bulleted Lists

Word gives you ways of modifying the format of your bulleted list. The following instructions will show you how to add explanatory text within your list without creating additional bullets and how to create a multilevel list.

Adding Text to the List

Perhaps you want to add information to a list item but do not want to create a separate list item. Using this simple keystroke will place your insertion point on the next line without a bullet appearing.

  1. Place the insertion point after the last character in the list item where you want to add text

  2. Press [Shift] + [Enter]
    The insertion point appears under the previous list item.
    shift return example

  3. Type the additional text

Creating a Multilevel List (Outline)

Sometimes, one level of bullets is not enough. Creating an outline can help organize your document for clearer presentation. Word allows up to nine different levels for outline lists. It is easy to demote or promote a list item from one level to another using the INDENT buttons. For more information, refer to Outlining: Bullet and Numbering Options.

return to topCustomizing Bulleted Lists

Customizing your bulleted list allows you to use creative and eye-catching bullets. Word provides many different images from which to choose. The following instructions assume that a bulleted list has already been created. If you do not have a bulleted list, refer to Using Bulleted Lists.

  1. Select the bulleted list you want to customize

  2. From the Format menu, select Bullets and Numbering...
    The Bullets and Numbering dialog box appears.

  3. Select the Bulleted tab

  4. Select the desired bullet option

  5. Click CUSTOMIZE...
    The Customize Bulleted List dialog box appears.
    Customize Bulleted List dialog box

  6. Under Bullet character, select the desired bullet character
    OR
    To change the style, color, and size of the bullet, click FONT...
    Windows: To select a symbol for your bullet, click CHARACTER...
    Macintosh: To select a symbol for your bullet, click BULLET...
    To select a picture for your bullet, click PICTURE...

  7. Click OK

return to topModifying Numbered Lists

Word gives you ways of modifying the format of your numbered list. The following instructions will show you how to add explanatory text within your list without creating additional numbers and how to create a multilevel list.

Adding Text to the List

Perhaps you want to add information to a step but do not want to create a separate list item. Using this simple keystroke will place your insertion point on the next line without a number appearing.

  1. Place the insertion point after the last character in the step where you want to add text

  2. Press [Shift] + [Enter]
    Your insertion point appears under the previous list item.
    shift return example

  3. Type the additional text

Creating a Multilevel List (Outline)

Sometimes, one level of numbering is not enough. Creating an outline can help organize your document for clearer presentation. Word allows up to nine different levels for outline lists. It is easy to demote or promote a list item from one level to another using the INDENT buttons as described here. For more information, refer to Outlining: Bullet and Numbering Options.

return to topCustomizing Numbered Lists

Customizing your numbered list allows you to have a wider variety of styles for numbers. Word provides several different ways of customizing your numbers in order to create an effective numbered list. The following instructions assume that a numbered list has already been created. If you do not have a numbered list, refer to Using Numbered Lists.

  1. Select the numbered list you want to customize

  2. From the Format menu, select Bullets and Numbering...
    The Bullets and Numbering dialog box appears.

  3. Select the Numbered tab

  4. Select the desired numbering option

  5. Click CUSTOMIZE...
    The Customize Numbered List dialog box appears.
    Customize Numbered List dialog box

  6. To change the number style, from the Number style pull-down list, select the desired option

  7. To change the starting number for the list, in the Start at text box, type or use the nudge buttons to indicate the appropriate number

  8. To change the numbering alignment,
    1. From the Number position pull-down list, select Left, Right or Centered
    2. In the Aligned at text box, type (in inches) or use the nudge buttons to enter the appropriate location
      NOTE: This may be useful if your numbered list has more than nine steps and you want it to look polished with the single digit numbers aligned right or centered, rather than left alignment.
      Left-aligned Centered Right-aligned
      Left aligned numbered list Centered numbered list Right aligned numbered list


  9. To change font, style, color, or size of the numbers,
    1. Click FONT...
      The Font dialog box appears.
    2. Under Font, Font style, Font color, or Size, select the appropriate options
      An example of your number formatting appears in the Preview section.
    3. Click OK
      Your customized number appears in the Number format text box.

  10. Click OK

Excellence. Our Measure. Our Motto. Our Goal.