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Microsoft Word 2003

Customizing Labels

If Microsoft Word does not have a pre-defined label size that meets your needs, you can create a custom label. Using the Label Options dialog box, you can modify the top margin, side (left) margin, label height and width, vertical pitch (space from top of first label to the top of the next label), horizontal pitch (space from left of first label to the left edge of the next label), number across, and number down. You can also delete your custom labels when you no longer need them.

return to topCreating Custom Labels

By creating your own custom labels, you will get exactly what you need. The following instructions will show you how to modify the shape, size, and style of your labels.

WARNING: To create custom labels, you will be modifying an existing label. When you select a label, try to make sure it is one that you will not need later.

  1. From the Tools menu, select Letters and Mailings » Envelopes and Labels...
    The Envelopes and Labels dialog box appears.

  2. Select the Labels tab
    Envelopes and Labels dialog box - Labels tab selected

  3. Click OPTIONS...
    The Label Options dialog box appears.
    Label Options dialog box

  4. From the Label products pull-down list, select a product name

  5. From the Product number scroll list, select the label with the specifications that most closely match your desired label

  6. Click NEW LABEL...
    The New Custom laser dialog box appears.
    New Custom laser dialog box

  7. In the Label name text box, type a name for your label

  8. Make the appropriate modifications to the label definition
    NOTE: As you make changes to the label definition, the Preview updates to reflect those changes.

  9. When satisfied with your changes, click OK
    Your new label now appears in the Product number scroll list.

  10. Click OK

  11. Continue creating your labels as described in Working with Labels

return to topChanging Label Alignment

When creating labels, the vertical cell alignment defaults to Centered. If all labels have the same number of lines, it looks okay. However, if the labels have varying numbers of lines, they may look odd. To fix this, use the following instructions:

  1. Select the appropriate labels

  2. On the Tables and Borders toolbar, click theDown Arrownext to CELL ALIGNMENTCell Alignment button» select the desired alignment option

return to topDeleting Custom Labels

If you no longer need your custom label, you can easily delete it.

NOTE: You may delete only the custom labels you created in the New Custom laser dialog box. Other labels provided by Word cannot be deleted.

  1. From the Tools menu, select Letters and Mailings » Envelopes and Labels...
    The Envelopes and Labels dialog box appears.

  2. Select the Labels tab

  3. Click OPTIONS...
    The Label Options dialog box appears.

  4. From the Label products pull-down list, select the product name

  5. From the Product number scroll list, select the custom label to be deleted

  6. Click DELETE
    A confirmation dialog box appears.

  7. Click YES
    Your custom label disappears from the Product number scroll box.

  8. Click OK

  9. To close the Envelopes and Labels dialog box, click CANCEL

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