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Microsoft Word 2003

Working with Grammar Check

Grammar Check is a feature that checks for grammatical mistakes in a document. Grammar Check can be useful in preventing embarrassing mistakes, but be aware that Grammar Check is not always right.

Grammar can be checked simultaneously with spelling. For more information, refer to Office 2003: Working with Spell Check.

return to topActivating Automatic Grammar Check

Grammar Check can automatically check for errors in a document as you type. It can also be completed once you are finished with a document. When you turn this feature off, Spell Check will not run as you work on your document. The feature can be easily activated using the Options dialog box. You can also choose to have Grammar Check make suggestions about style.

  1. From the Tools menu, select Options...
    The Options dialog box appears.

  2. Select the Spelling & Grammar tab

  3. Under Grammar, select Check grammar as you type

  4. From the Writing style pull-down list, select Grammar & Style or Grammar Only

  5. Click OK
    The automatic Grammar Check is activated.

return to topCorrecting Grammar

When Grammar Check finds a sentence that appears to have improper grammar, the possible error will be underlined with a wavy green line. You can correct mistakes through the Quick menu or through a dialog box. If an error is without a clear solution, Word displays the grammatical rule being violated.

Correcting Grammar: Quick Menu Option

Using the Quick menu to access correction options allows you to manage grammar mistakes quickly and easily.

  1. Right click the grammatical error » select the appropriate option:

    Quick Menu Option Action
    Suggestions Corrects the error to the selected suggestion.
    Ignore Once Ignores only this instance of the error.
    Grammar... Opens the Spelling and Grammar dialog box, where you can choose from more options
    About This Sentence Opens an Office Assistant dialog box that explains the sentence error and suggestions.

Correcting Grammar: Dialog Box Option

For more extensive editing, it may be more convenient to use the Spelling and Grammar dialog box. Using the dialog box option is a little more time-consuming, but you have more options for correcting possible errors. For information on correcting spelling errors, refer to Correcting Spelling.

  1. From the Tools menu, select Spelling and Grammar...
    The Spelling and Grammar dialog box appears.
    Spelling and Grammar dialog box

  2. Select the desired option:

    Dialog Box Option Action
    Suggestions Gives suggestions for correcting the grammatical mistake.
    Ignore Once Ignores only this instance of the error.
    Ignore Rule Ignores all errors based on the current grammatical rule being violated.
    Next Sentence Skips to the next grammatical error.
    Change Changes the error to the selected suggestion.
    Explain Opens an Office Assistant dialog box that explains the sentence error and suggestions.

    When Spelling and Grammar Check is finished, a dialog box appears.
  3. Click OK

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