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Microsoft Word 2004

The Formatting Palette

The Formatting Palette offers an easy way to format your text and objects with a single click. Since it is located in your workspace on the right side of the screen, it bypasses using less efficient menu options to format text, objects, and images, giving users easy access to quick changes when formatting text.

return to topAccessing the Formatting Palette

The Formatting Palette should automatically appear on the right side of your screen when you open Word. If it is not visible, you can access it easily.

Viewing the Formatting Palette

  1. From the View menu, select Formatting Palette
    NOTE: If the menu option is checked, the Formatting Palette is visible.
    OR
    From the Standard toolbar, click FORMATTING PALETTEFormatting Palette button
    The Formatting Palette appears on the right side of the screen.
    Formatting Palette sections

Expanding the Formatting Palette

To optimize your workspace, the Formatting Palette consists of collapsible sections. Each section is indicated by a colored bar with the section title and a triangular arrow. These sections expand to reveal common functions of the individual sections.

  1. Access the Formatting Palette
  2. Click the heading of the section you want to expand (e.g. Font)Formatting Palette Section Heading
    The section expands below the selected heading.
    NOTE: The triangular arrow points to the right when the section is closed or points down when the section is open.
    Formatting Palette Expanded Section

return to topFormatting Palette Options

The Formatting Palette consists of four sections for adjusting font, alignment and spacing, borders and shading, and document margins and layout. Each section contains different formatting options for the element you are working with.

Formatting Palette Options: Font

The Font section of the Formatting Palette allows you to prescribe a paragraph or document style, font type, font size, font color, text style and apply subscript or superscript text. You can apply strikethrough options, caps, and highlighting to text. You also can add bullets or numbered lists and increase and decrease paragraph indentation.

Font Section of the Formatting Palette

Palette Button Function
Font Style pull-down list Selects font style
Font Size pull-down list Selects font size
Font Color button Selects font color
Bold Italic text buttons Applies boldface, italics, underline, and shadow to text
Superscript and Subscript text buttons Creates superscript or subscript text
Single and Double Strikethrough text buttons Applies single or double strikethrough
Small Caps or All Caps text buttons Applies small caps or all caps
Highlight text pull-down list Adds highlighting to text

Formatting Palette Options: Alignment and Spacing

The Alignment and Spacing section of the Formatting Palette allows you to format the horizontal and vertical alignment, paragraph spacing, and paragraph indentation.

Alignment and Spacing section of the Formatting Palette

Palette Button Function
Horizontal Alignment text buttons Designates horizontal alignment for text: right, center, left, or justified
Vertical Alignment text buttons Designates spacing between lines: single, 1.5, double
Text Orientation buttons Changes text direction to horizontal or vertical
Before and After Paragraph Spacing pull-down lists Applies spacing before and after paragraphs
Left and Right Indentation pull-down lists Sets left, right, and first line paragraph indentations

Formatting Palette Options: Bullets and Numbering

The Bullets and Numbering section of the Formatting Palette allows you to format type of list, indentation for list items, the style of bullet or number characters, and the starting number of numbered list items.
Bullets and Numbering section of the Formatting Palette

Palette Button Function
Bullet and Numbering buttons Creates a bulleted or numbered list
Increase Decrease indent buttons Decreases or increases the indent of a list item
List style button Changes the style of the number or bullet character
List start at button Starts the list item at a specified number

Formatting Palette Options: Borders and Shading

The Borders and Shading section of the Formatting Palette allows you create and design borders for tables, pages, drawing objects, and text sections. You can select from several types of borders and line styles while applying color and line weight to make distinctive borders. You can design unique backgrounds with color, shading, texture, and patterns.
Borders and Shading section of the Formatting Palette

Palette Button Function
Border Type button Designates type of border: inside, outside, all, partial, or none
Border Style pull-down list Selects border styles like solid line, dashed line, or multi line
Border Color button Changes border color
Border Weight pull-down list Applies border size from 1/4 point to 6 point
Shading Pattern pull-down list Select degree of fill shading and/or patterns
Color or Fill Shading buttons Applies background colors
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