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Microsoft Word 2003

Inserting Fields

When you need to place specific information into a Word document, you can insert a field in which to place the information. Information such as the filename, last date saved, total number of pages, and user initials can be placed in a field. Fields are used because they can be manually or automatically updated as information changes (e.g., date saved, number of pages).

You can insert a field into a header or footer or anywhere else within the document. For a description of other field options, refer to Summary of Word Fields. If the following types of fields do not fit your needs, you may want to review the AutoText feature.

return to topInserting the FileName Field

You can create a field that will insert the document's name and location.

  1. Place the insertion point where you want the field to appear

  2. From the Insert menu, select Field...
    The Field dialog box appears.

  3. From the Categories pull-down list, select Document Information
    Field dialog box: FileName field

  4. From the Field names scroll box, select FileName

  5. OPTIONAL: To include the path (location) of the file in the filename field,
    1. Click FIELD CODES
    2. Click OPTIONS...
      The Field Options dialog box appears.
      Field Options dialog box
    3. Select the Field Specific Switches tab
    4. From the Switches scroll box, select \p
    5. Click ADD TO FIELD
    6. Click OK

  6. To close the Field dialog box, click OK

return to topInserting the SaveDate Field

You can create a field that will insert the date and time the document was last saved.

  1. Place the insertion point where you want the field to appear

  2. From the Insert menu, select Field...
    The Field dialog box appears.

  3. From the Categories pull-down list, select Date and Time

  4. From the Field names scroll box, select SaveDate
    Field dialog box: SaveDate field

  5. Under Field properties, select the desired format

  1. To close the Field dialog box, click OK

return to topInserting the NumPages Field

You can create a field that will insert the total number of pages in the document.

  1. Place the insertion point where you want the field to appear

  2. From the Insert menu, select Field...
    The Field dialog box appears.

  3. From the Categories pull-down list, select Document Information

  4. From the Field names scroll box, select NumPages

  5. Under Field properties, select the desired format

  6. To close the Field dialog box, click OK

return to topInserting the UserInitials Field

You can create a field that will insert your user initials.

  1. Place the insertion point where you want the field to appear

  2. From the Insert menu, select Field...
    The Field dialog box appears.

  3. From the Categories pull-down list, select User Information

  4. From the Field Names scroll box, select UserInitials

  5. Under Field properties, select the desired format

  1. To close the Field dialog box, click OK

To make changes to User Information:

NOTE: Changes to the User Information will affect all documents.

  1. From the Tools menu, select Options...
    The Options dialog box appears.

  2. Select the User Information tab

  3. Make the appropriate changes

  4. Click OK

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