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Microsoft Word 2003

Additional Options for Creating Envelopes

Labels and envelopes are two ways that you can expand the functionality of Microsoft Word and your printer. This document offers some additional options for working with envelopes.

return to topAccessing the Envelopes and Labels Dialog Box

To access the Envelopes and Labels dialog box from the menu, follow this simple step:

  1. From the Tools menu, select Letters and Mailings » Envelopes and Labels...
    The Envelopes and Labels dialog box appears.

return to topAdding the Envelopes and Labels Button to the Toolbar

If you create envelopes frequently with Word, it may be a good idea to add the ENVELOPES AND LABELS button to any toolbar. This will give you easier access to the Envelopes and Labels dialog box.

Adding the Envelopes and Labels Button to Toolbar

  1. From the Tools menu, select Customize...
    The Customize dialog box appears.
    Customize dialog box

  2. Select the Commands tab

  3. From the Categories scroll box, select Tools

  4. From the Commands scroll box, select Envelopes and Labels...

  5. Click and drag ENVELOPES AND LABELSEnvelopes and Labels buttonto the position on the desired toolbar

  6. Click CLOSE

Using the Envelopes and Labels Button

  1. To access the Envelopes and Labels dialog box, from the toolbar, click ENVELOPES AND LABELSEnvelopes and Labels button

return to topUsing Envelope Options

You can change the font type, font size, and the position of the delivery and return addresses on the envelope with the Font and Envelopes and Labels dialog boxes.

Adjusting the Font: Font Dialog Box

You can adjust the font of the envelopes similar to adjusting the font within a Word document. The following instructions assume that the content of the envelope has already been typed.

  1. Within the Envelopes and Labels dialog box, select the text of the address that you want to change

  2. Right click the selected text » select Font...
    OR
    Press [Ctrl] + [D]
    The Font dialog box appears.
    Font dialog box

  3. Make the appropriate changes

  4. Click OK

Adjusting the Font: Envelope Options Dialog Box

  1. Access the Envelopes and Labels dialog box
    OR
    Click ENVELOPES AND LABELSEnvelopes and Labels button
    The Envelopes and Labels dialog box appears.

  2. Select the Envelopes tab
    Envelopes and Labels dialog box, Envelopes tab

  3. Click OPTIONS...
    The Envelope Options dialog box appears.

  4. Select the Envelope Options tab
    Envelope Options dialog box, Envelope Options tab

  5. For the address you want to format, click FONT...
    The Envelope Address dialog box appears.

  6. Make the desired adjustments to the font

  7. Click OK

  8. OPTIONAL: Repeat steps 5-7 for the other address

  9. Click OK

Adjusting the Position of the Address

If the address is printing too far to the left or right of the envelope, you can adjust the position through the Envelopes Options dialog box.

  1. Access the Envelopes and Labels dialog box
    OR
    Click ENVELOPES AND LABELSEnvelopes and Labels button
    The Envelopes and Labels dialog box appears.

  2. Select the Envelopes tab

  3. Click OPTIONS...
    The Envelope Options dialog box appears.

  4. To adjust the position of the delivery address, use the From left or From top nudge buttons as appropriate

  5. To adjust the position of the return address, use the From left or From top nudge buttons as appropriate

  6. Click OK

return to topUpdating the Return Address

The return address reflects the information entered in the User information dialog box. Temporary adjustments can be made in the Labels and Envelopes dialog box. To make a more permanent adjustment, you can update the User information dialog box. Both options are described here.

Updating the Return Address: Envelopes and Labels Dialog Box

NOTE: Using this method to change the address affects only the current document. To change the return address for all new documents, refer to Updating the Return Address: Options Dialog Box

  1. Access the Envelopes and Labels dialog box
    OR
    Click ENVELOPES AND LABELSEnvelopes and Labels button
    The Envelopes and Labels dialog box appears.

  2. Select the Envelopes tab

  3. Make the appropriate adjustments in the Return address text box

  4. Click CHANGE DOCUMENT
    NOTE: If the envelope has not already been added to the document, CHANGE DOCUMENT will appear as ADD TO DOCUMENT.

Updating the Return Address: Options Dialog Box

NOTE: The return address reflects the information entered in the the User information dialog box. To edit User Information, refer to Summary of Word Fields: User Information.

This method changes the return address for all new documents. To change the return address for only the current document, refer to Updating the Return Address: Envelopes and Labels Dialog Box.

return to topAdding a Graphic to an Envelope

You can add a graphic to your envelope similar to the way you add a graphic to a Word document. Before you can add the graphic, the envelope must first be inserted into the Word document. Once the envelope is in the document, you can use the Insert Picture or Insert Clip Art command to add the graphic. You can apply typical modifications to the graphic (e.g., resize). For more information on inserting Clip Art, refer to Using Clip Art.

return to topUsing the Text Box

When Word creates an envelope and adds it to a Word document, the positioning of the delivery address is controlled by a text box. Text boxes are used to give the user additional control over the placement of text within the document. Text boxes can be adjusted and resized similar to graphics. You will be able to tell if text is within a text box by the border that appears around it.

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