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Windows XP

Saving Files

It is important to know how to save your files properly when you are working in a General Access Lab. You can use a 3.5 inch high density formatted diskette for saving and transporting your data. We recommend that you carry a 3.5 inch high density formatted diskette for storing and/or backing up your word processing and other files. Most often, you will be saving to the H: drive, which is a private storage area for your files on the student server. You also have the option of saving to the A: drive, which is the floppy diskette drive. Many computers on campus also give you the option of saving to the D: and/or E: drive(s), which are the Zip drive and a CD-Recordable/Rewritable drive, respectively. Note that not all computers will have these options. Also, it is important to save frequently to several sources to avoid data loss.

The Save As dialog box will be used for determining where your file is saved and the name that it is given. The graphic in Saving a File to a Diskette for the First Time is an example of the Save As dialog box in Word. The dialog box in different programs, such as Excel and PowerPoint, will look slightly different, but the elements are usually the same.

return to topSaving a File to a Disk for the First Time

This procedure is also used when you want to save a copy of the active file to a second location for a backup or to create a copy of the file with a different name.

  1. With the appropriate program open, from the File menu, select Save As...
    The Save As dialog box appears.
    Save As dialog box

  2. From the Save in pull-down list, select the drive where you want your file to be stored

  3. In the File name text box, type your preferred name for the file

  4. Click SAVE
    The file is saved to the drive you selected.

return to topSaving a File That has Already Been Saved

  1. From the File menu, select Save
    NOTE: The disk copy of your file is updated to reflect the current version of the file.

return to topSaving to the H:, D: or E: Drive

  1. From the File menu, select Save As...
    The Save As dialog box appears.

  2. From the Save in pull-down list, select the H:D:, or E: drive, depending on where you want your file to be stored
    NOTE: Not all campus computers will offer the option of saving to the D: or E: drive(s).

  3. In the File name text box, type your preferred name for the file

  4. Click SAVE
    The file is saved to the drive you selected.

return to topSaving from a Hyperlink Draft

  1. From the File menu, select Save As...
    The Save As dialog box appears.

  2. From the Save in pull-down list, select the H:D:, or E: drive, depending on where you want your file to be stored
    NOTE: Not all campus computers will offer the option of saving to the D: or E: drive(s).

  3. In the File name text box, type your preferred name for the file

  4. Click SAVE
    The file is saved to the drive you selected.

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