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Windows XP

Cut, Copy, and Paste

In many situations, you will want to copy or move text or graphics within a document or from one document to another. This can be done without retyping all of the information. By using cut, copy, and paste, you can copy or move text and graphics from one document to another.

Material can be moved within a document, between documents in the same application, and between applications. Cut, copy, and paste commands can be used with any Windows application on the same computer.

Material that is copied or cut is placed in a storage area called the Clipboard. Once an item is put on the Clipboard, it will remain there until something else is placed there or until the system is turned off. An item on the Clipboard can be pasted multiple times.

return to topExamples

Copy and Paste

Cut and Paste

return to topCopying Items

Once you copy the text or graphics, you can paste within the same document, into a different document, or into a different application.

  1. Select the item (text or graphic) to be copied

  2. From the Edit menu, select Copy
    OR
    Press [Ctrl]+ [C]
    You are now ready to paste.

return to topCutting Items

Cutting removes the item from its current location and places it on the Clipboard. Once you cut the text or graphics, you can paste within the same document, into a different document, or into a different application.

  1. Select the item (text or graphic) to be cut

  2. From the Edit menu, select Cut
    OR
    Press [Ctrl]+[X]
    You are now ready to paste.

return to topPasting Items

When you have placed text or graphics on the Clipboard by copying or cutting, you can paste them within the same document, a different document in the same application, or a document in a different application.

Pasting Items: Same Document in Same Application

  1. Copy or cut the item (text or graphic)

  2. Place your cursor where you want to paste the item within the same document

  3. From the Edit menu, select Paste
    OR
    Press [Ctrl+[V]

Pasting Items: Different Document

You can have two or more documents in the same application open at once; it is not necessary to close one document each time you want to switch to another. 

  1. After you have copied or cut the text or graphic, open the second document

  2. Place your cursor where you want the item to be placed

  3. From the Edit menu, select Paste
    OR
    Press [Ctrl]+[V]

  4. OPTIONAL: To go back to your original document without closing the new document, follow these steps:
        a. From the Window menu, select the name of the original document
        b. Use the Window menu to move back and forth between documents

  5. OPTIONAL: To close the new document and return to the original, from the File menu, select Close
    OR

    From the File menu, select Save and complete the Save As dialog box

Pasting Items: Different Application

You can have two or more applications open at once. It is not necessary to close one application each time you want to switch to another. This is a nice feature when copying and pasting. For more information about this, refer to Moving Between Applications.

  1. After you have copied or cut the item (text or graphic), open the second application

  2. Open the file in which the item will be pasted

  3. Place the cursor where you want to paste the item

  4. From the Edit menu, select Paste
    OR
    Press [Ctrl]+[V]

return to topMoving Between Applications

When you cut or copy text and want to paste it into another document or application, it is necessary to know how to move from one application to the next. The following instructions will explain how you can easily move from one application to the next by using either a key command or minimizing and restoring the programs that are currently in use.

Moving Between Applications: Key Command

  1. Press [Alt] + [Tab]
    HINT: Release [Tab] while continuing to hold down [Alt].
    A box appears on the screen showing all the applications that are currently in use.

  2. Press [Tab] while holding [Alt] to move between open programs
    NOTE: The application is selected when a box appears around the application icon.

  3. To open the selected application, release [Alt] + [Tab]  

Moving Between Applications: Minimizing

  1. In the upper-right corner of the window, click MINIMIZEminimize button
    NOTE: The minimized version of your application appears as an icon located on your taskbar at the bottom of your screen.
    taskbar with minimized program

Moving Between Applications: Restoring

  1. Click the application icon on the taskbar
    The application opens to full size.

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