Windows 2000
Students Saving to the Department Drive
The department drive (W: \\cass1\deptdir) acts similar to the student drive (H:). It is set up so each department on campus has space available to store folders/files for use by students. Instructors may ask students to submit homework or projects via the department's In folder. Some departments also provide a Work folder where students can save larger, in-progress class projects. Much like the H: drive, students are able to copy, paste, and save onto the department drive.
For more information on SGS and its drives, see The Drives. For information on creating a shortcut to the department drive, or any frequently used drive, see Creating a Shortcut.
Special Considerations
There are some unique characteristics which you should consider while working on any department drive. Reviewing the following tips will assist you:
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The In folder may be called a variety of different things (e.g., Incoming, Completed homework). The Work folder may also have varying names (e.g., Project area). Given the general similarities in meaning, you should be able to determine which folder is for which purpose. If ever in doubt, ask your instructor.
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For documents contained in the In and Work folder, only the instructor and the author (i.e., student who submitted the information) can access the information. This means that other students cannot access information or assignments which they have not authored.
NOTE: Permission structure is at the discretion of the instructor and can vary. -
You can copy and paste information into documents saved on the department drive as long as you are the author of those documents. For more information on copying and pasting, see Windows 2000 Cut, Copy, and Paste.
Copying and Pasting to the Department Drive
Copying and pasting is a good way to transfer files/folders from one drive to the next. Copying and pasting a file/folder(s) works the same as saving. Once you paste a file/folder(s) onto the department drive, the file/folder(s) will be saved onto the department drive. In order to copy and paste successfully, it is recommended you work through Windows Explorer.
Opening Windows Explorer
There are two options for accessing Windows Explorer on campus computers: the right click option and the Start menu option.
NOTE: The Start menu option may not always work, due to periodic Start menu reorganization.
Right Click Option
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On the desktop, right click MY COMPUTER
The Quick menu appears. -
From the Quick menu, select Explore
Windows Explorer opens.
Start Menu Option
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From the Start menu, select Programs » Accessories » Windows Explorer
Windows Explorer opens.
NOTE: The Start menu option may not always work, due to periodic Start menu reorganization.
Copying Files: Edit Menu
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From the Folders scroll box, double click the file/folder you want to copy from
The contents of the file/folder you open appears in the Contents of scroll box.
NOTE: It may be necessary to continue clicking through folders to get to the desired folder. -
From the Contents of scroll box, select the file/folder(s) you want to copy
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From the Edit menu, select Copy
Copying Files: Quick Menu
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From the Folders scroll box, double click the file/folder you want to copy from
The contents of the file/folder you open appears in the Contents of scroll box.
NOTE: It may be necessary to continue clicking through folders to get to the desired folder. -
From the Contents of scroll box, select the file/folder(s) you want to copy
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Place cursor over the selected file/folder(s) and right click the mouse
The Quick menu appears. -
Select Copy
Pasting Files: Edit Menu
Once you have successfully copied a file/folder(s), you can paste it anywhere access is available. Pasting your file/folder(s) means that you will save that document into the appropriate file/folder. The instructions below will show you how to paste onto the department drive.
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From the Folders scroll box, double click DeptDir on 'Sgs2' [W:]
The contents of the department drive appears in the Contents of scroll box. -
Continue to click through the departments, instructors, and courses until you reach the desired file/folder
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From the Edit menu, select Paste
Your file/folder(s) appears in the Contents of scroll box.
Pasting Files: Quick Menu
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From the Folders scroll box, double click DeptDir on 'Sgs2' [W:]
The contents of the department drive appears in the Contents of scroll box. -
Continue to click through the departments, instructors, and courses until you reach the desired file/folder
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Place your cursor over the file/folder in which you want to paste the item(s)
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Right click the mouse
The Quick menu appears. -
Select Paste
Your file/folder(s) appears in the Contents of scroll box.
Saving to the Department Drive
The process of saving to the department drive is much like saving to any other drive (e.g., your H: drive). If you need general information about the department drive, see The Drives. Use the following steps to navigate to the desired folder within the department drive and save there.
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If necessary, open the file you wish to save to the department drive
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From the File menu, select Save As...
The Save As dialog box appears. -
From the Save in pull-down listing, select DeptDir on 'sgs2' (W:)
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From the resulting group of folders, double click the appropriate department folder
NOTE: You may need to continue selecting folders within the department folder (i.e., some departments further subdivide their folders by instructor and course). -
Double click the IN or WORK folder
NOTE: You may need to continue selecting folders within the In or Work folder to get to your designated folder (i.e., some instructors assign each student his or her own folder). See Special Considerations for more information. -
In the File name text box, type the name that you wish to save your file as
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Click SAVE
