Qualtrics Survey System
Receiving Email Notification of Responses
Qualtrics allows you to set a Trigger that sends an email to you each time your survey is completed. The email comes from noreply@qemailserver.com with the subject line that you specify. This can be a convenient way to track responses without logging on to Qualtrics.
Setting the Email Trigger
When setting the Trigger to receive email notification of survey completion, you specify the email address to send the notification to and the subject line.
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On the Edit Survey tab, from the Advanced Options pull-down menu, select Triggers » Email Triggers…
The Triggers dialog box appears.
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In the To Email Address text box, type the address of the individual that should receive the notification
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Leave the From Email Address text box blank. The person receiving the notification will see it come from "noreply@qemailserver.com."
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In the Subject text box, type the subject of the email notification as you would like it to appear
HINT: You may want to use this to create an Outlook rule to send the notifications to a folder. -
OPTIONAL: In the Message text box, type any additional information
NOTE: Only the recipient of the notification will see this. -
Click SAVE TRIGGERS
The Email Trigger has now been set.
Removing an Email Trigger
When you no longer need to receive email notification on a survey, you can easily remove the Trigger.
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On the Edit Survey tab, from the Advanced Options pull-down menu, select Triggers » Email Triggers…
The Triggers dialog box appears displaying the active Triggers.
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For the Trigger you want to delete, click DELETE
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Click SAVE TRIGGERS
The Email Trigger has been removed.
Sample: Email Notification
Sample: Message in Your Inbox
The email comes from noreply@qemailserver.com with the subject line that you specify.
Sample: Message Body for an Anonymous Survey
The body of the message shows the subject and message that you specified when creating the Trigger; a summary of the response data, including a link to their response in Qualtrics; and a summary of the questions and responses.
Sample: Message Body for a Respondent-Identified Survey
The body of the message shows the message that you specified when creating the Trigger; a summary of the response data, including a link to their response in Qualtrics; a summary of the questions and responses; and the embedded data that identifies the respondent.
