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Microsoft Publisher 2007

Adding Bullets & Numbering

Publisher allows you to apply bullets or numbering to text in any text box. These features can help you organize your publication's lists, steps, and instructions.

return to topUnderstanding Bullets and Numbering

Bullets and numbering allow you to organize text in lists. Bullets are useful for unordered lists in which each item is not significantly more important than others. Numbering is useful for lists in which each item is part of a sequence of steps and ought to be followed in that order. By using list levels, you can organize bullets and numbering into categories. List levels can express categories through any combination of indentation, font size, and bullet styles or list styles.

EXAMPLE: The lists below are examples of bulleted and numbered lists. Each list has three list levels: The bulleted list's first list level is represented by a filled-in bullet, the second with a blank bullet, and the third with a square bullet. The numbered list's first list level is represented by arabic numerals, the second by letters, and the third by roman numerals.

Examples of bullets, numbering, and list levels

List items on the first list level (e.g., Core classes, Are you a citizen of the United States?) are categories of items on the second list level (e.g., Engl 210, Do you currently reside in either Wisconsin or Minnesota?), and are expressed through indentation and bullet or list styles.

Also, in these examples, list items on the third list level (e.g., Select from 484... 468, If yes, what city do you live in?) cannot be understood alone without the context of the second list level item above them. These two lists are organized by their bullets or numbering, and are categorized by their list levels.

return to topAdding Bullets

Bullets are useful for unordered lists. You can create any type of bullet style by using the standard style selections or customizing the font, size, or character of a bullet.

Adding Bullets: Standard Bullet

  1. Place the insertion point in the first paragraph you want to bullet
    OR
    Select a range of paragraphs

  2. From the Formatting toolbar, click BULLETSBullets button
    The selected text is formatted as a bulleted list.

Adding Bullets: Custom Bullets

  1. Place the insertion point in the first paragraph you want to bullet
    OR
    Select a range of paragraphs

  2. From the Format menu, select Bullets and Numbering... 
    The Bullets and Numbering dialog box appears.
    Bullets and Numbering dialog box

  3. Select the Bullets tab

  4. From the Bullet character section, select a bullet character
    OR
    To select a different bullet character,
    NOTE: The following steps cannot be completed if you have not highlighted a bulleted list.
    1. Click CHARACTER...
      The Bullet Character dialog box appears.
    2. From the Font pull-down list, select a font
      HINT: Wingdings fonts contain many characters to choose from.
    3. From the character scroll list, select the desired bullet
    4. Click OK
      The Bullet Character dialog box closes.

  5. To adjust the bullet size, in the Size text box, use the nudge buttons or type a value

  6. To adjust the indent of the list, in the Indent list by text box, use the nudge buttons or type a value

  7. Click OK
    The custom bullet is added to the selected text.

return to topAdding Numbers

The automatic numbering option is very helpful if you have the order of your list items finalized.

Adding Numbers: Toolbar Option

  1. Place the insertion point in the first paragraph you want to number
    OR
    Select a range of paragraphs

  2. From the Formatting toolbar, click NUMBERINGNumbering button
    The selected text is now a numbered list.

Adding Numbers: Custom Numbering

  1. Place the insertion point in the first paragraph you want to number
    OR
    Select a range of paragraphs

  2. From the Format menu, select Bullets and Numbering... 
    The Bullets and Numbering dialog box appears.
    Bullets and Numbering dialog box

  3. Select the Numbering tab

  4. From the Format pull-down list, select a numbering style

  5. From the Separator pull-down list, select a separator style

  6. In the Start at text box, use the nudge buttons or type the first number of the list

  7. To adjust the indent of the list, in the Indent list by text box, use the nudge buttons or type a value

  8. Click OK
    The customized numbering is applied to the selected text.

return to topAdjusting List Levels

Complete the following steps to adjust list levels.

  1. Create your bulleted or numbered list

  2. Place the insertion point on the list item for which you want to adjust the list level

  3. To move the selected item ahead one list level, from the Formatting toolbar, click INCREASE INDENT POSITIONIncrease Indent Position button
    To move the selected item back one list level, from the Formatting toolbar, click DECREASE INDENT POSITIONDecrease Indent Position button

return to topRemoving Bullets or Numbering

If you decide not to use bullets or numbers, or the numbering is incorrect, you may need to remove the bullets or numbers.

Removing Bullets or Numbers: Toolbar Option

  1. Select the paragraph(s) with bullets or numbering to be removed

  2. On the Formatting toolbar, click BULLETSBullets buttonor NUMBERINGNumbering button
    The list is now removed.

Removing Bullets or Numbers: Menu Option

  1. Select the paragraph(s) with bullets or numbering to be removed

  2. From the Format menu, select Bullets and Numbering ... 
    The Bullets and Numbering dialog box appears.

  3. To remove bullets,
    1. Select the Bullets tab
    2. From the Bullet character section, select the blank bullet

  4. To remove numbering,
    1. Select the the Numbering tab
    2. From the Format pull-down list, select (none)

  5. Click OK
    The bullets or numbering is removed from the selected text.

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