This browser does not support basic Web standards, preventing the display of our site's intended design. May we suggest that you upgrade your browser?

Microsoft Publisher 2007

Publisher Basics

Publisher is excellent for building documents with complex formatting and/or multiple pages, such as newsletters, brochures, flyers, websites, resumes, reports, and handouts. The Publisher window contains many parts that work together to make creating a document easy.

This document concentrates on the fundamentals of using Publisher 2007. Basics such as opening Publisher, opening and closing files, creating new documents, saving, and exiting Publisher will be addressed. This document provides you with a foundation for building your Publisher skills.

return to topOpening Publisher

Opening Publisher may vary from the instructions below depending on the computer you are working on.

  1. From the Start menu, select All Programs » Microsoft Office » Microsoft Office Publisher 2007
    Publisher opens and the Getting Started with Microsoft Office Publisher 2007 view appears, offering many pre-formatted designs to use in creating your publication.

return to topOpening an Existing Document

Once you have closed a document, you can always reopen it at a later time and make changes or additions. With Publisher open and running on your machine, complete the following steps:

  1. From the File menu, select Open...
    OR
    Press [Ctrl] + [O]
    The Open Publication dialog box appears.

  2. Using the Look in pull-down list, locate and select the file you want to open

  3. Click OPEN

return to topCreating a New Document

Publisher offers two options for creating a new document. The Getting Started task pane provides pre-formatted designs and is very useful when you need to quickly create an attractive publication. For a more original look, you may want to start with a blank publication; however, this is more time consuming.

Creating a New Document: New from a Design

The Getting Started task pane offers many pre-formatted designs to use in creating your publication.

  1. From the File menu, select New...
    OR
    Press [Ctrl] + [N]
    The Getting Started task pane appears.

  2. From the Publication Types pane, select a category of designs
    The available publication types within that category are displayed beneath the category heading.

  3. Click a publication type
    Available designs appear in the main window.

  4. Click a design
    The selected design opens.

Creating a New Document: From a Blank Publication

  1. From the File menu, select New...
    OR
    Press [Ctrl] + [N]
    The Getting Started task pane appears.

  2. In the Popular Publication Types section, click BLANK PAGE SIZES
    A selection of blank publication sizes appears.

  3. Select the size document you want to work with

  4. Click CREATE

return to topSaving a File Using Save As...

Publisher allows you to save your document as a Publisher 2007 publication or template, or it will save a copy of your publication to an earlier Publisher format. Saving a document in an earlier version allows you to share files with others who are using older versions of Publisher.

Saving for the First Time
Save As allows you to name the file. Do not panic if you choose the Save option instead of Save As when you are saving for the first time. Publisher will always generate a Save As dialog box if you are attempting to save an untitled document.

Saving under a New Name
If you want a to save the file under a new name, use Save As to rename the file. The original document will as it was last saved. The new filename will appear in the title bar, and any subsequent changes will be saved only to the new file.

Saving as a Template
If you want to save your formatting for use in later publications, use Save As to save the file as a Publisher template. For more information on Publisher templates, refer to Using Templates.

Using Save As...

Use the Save As option to save a file for the first time or to save under a new name.

  1. From the File menu, select Save As...
    The Save As dialog box appears.

  2. Using the Save in pull-down list, verify that the save location is correct

  3. In the File name text box, type the filename

  4. To save as a template or as a different version, from the Save as type pull-down list, select the file type

  5. Click SAVE
    The publication is saved.

Using Save

Use the Save option to save additional changes to a file that has been previously saved.

  1. From the File menu, select Save
    OR
    Press [Ctrl] + [S]
    The publication is saved.

return to topClosing Documents and Exiting Publisher

When you are done working with your document and would like to close it, you have two options, depending on whether you want to continue using Publisher. If you want to close Publisher for now, be sure to select the Exit command.

NOTE: If recent changes to the publication have not been saved, before you can close the file or exit Publisher, a dialog box will ask if you want to save changes to the document.

To close the saved publication and work on another publication:

  1. From the File menu, select Close
    OR
    Press [Ctrl] + [F4]
    The publication closes.

  2. Open another publication or create a new publication

To close the saved publication and exit Publisher:

  1. From the File menu, select Exit
    OR
    Press [Alt]+[F4]
    If you have saved all recent changes to your document(s), Publisher closes.

  2. To save the publication, click YES
    To close without saving, click NO
    Publisher closes.

Excellence. Our Measure. Our Motto. Our Goal.