Microsoft PowerPoint XP
Creating an Organization Chart
When creating a PowerPoint presentation, organization charts are useful when diagramming businesses, families, or any other group. PowerPoint makes it easy to create an organization chart in a new or existing slide.
NOTE: An organization chart behaves like a regular picture in PowerPoint. This means that you may manipulate it in the same ways.
Creating an Organization Chart
One of the easiest ways to add an organization chart to your presentation is to do so when creating a new slide. With this option, the chart is created in the optimum size and placement. However, you can also add a chart to an existing slide. After the chart is created, it may be resized or moved to accommodate additional elements in the slide.
Creating an Organization Chart: New Slide
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Open the presentation where you want to add an organization chart
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From the Insert menu, select New Slide
A new slide and the Slide Layout task pane appears. -
Under Other Layouts, select Title and Diagram or Organization Chart
The new slide appears.
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Double click ADD DIAGRAM OR ORGANIZATION CHART
The Diagram Gallery dialog box appears. -
Select the Organization Chart
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Click OK
The chart appears in the slide presentation. -
Complete the slide as appropriate
Creating an Organization Chart: Existing Slide
Often you want to add a chart to a slide which you have already created. PowerPoint makes this easy as well. The chart's size and placement can be adjusted to accommodate the other information on the slide.
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Open the presentation and slide where you want to add the organization chart
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From the Insert menu, select Picture » Organization Chart
The organization chart appears in your slide. -
Complete the organization chart as appropriate
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Move and adjust the size of the chart as appropriate
Modifying Organization Charts
There are many options when making an organization chart. You can make modifications to the text, shapes and shape location, layout, chart and box style, lines, and background color. The Organization Chart toolbar is very helpful in modifying your organization chart.
NOTE: An organization chart behaves like a regular picture in PowerPoint and you may manipulate it in the same ways. See Manipulating Objects for more information.
To access the Organization Chart toolbar:
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Open the presentation and the slide with the chart you want to modify
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Select the chart
The Organization Chart toolbar appears.
Modifying Organization Charts: Modifying Text
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Click within the shape that contains, or will contain, the text you wish to modify or add
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Select the text to replace or modify
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Type the new text
Modifying Organization Charts: Adding Shapes
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Select the entry you want the new entry to branch from
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From the Organization Chart toolbar, click the
to the right of INSERT SHAPE » select Subordinate, Coworker or Assistant
Modifying Organization Charts: Moving Shapes
- Click on the box and drag it over the box you want to be its manager
Modifying Organization Charts: Adjusting Layout
- From the Organization Chart toolbar, from the Layout pull-down list, select the desired option
Modifying Organization Charts: Changing Chart and Box Style
You can add shadows, change the fill color of the boxes, and change the border and line styles in your organization chart.
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From the Organization Chart toolbar, click AUTOFORMAT
The Organization Chart Style Gallery appears. -
Make the desired selection
A preview will appear in the right of the gallery. -
Click APPLY
Modifying Organization Charts: Adjusting Line Thickness, Style, or Color
NOTE: You can only make these changes if you use the Default diagram style from the Organization Chart Style Gallery.
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On the Organization Chart toolbar, from the Select pull-down list, select All Connecting Lines
All the connecting lines are selected. -
From the Drawing toolbar, make desired changes using LINE COLOR
and LINE STYLE 
Modifying Organization Charts: Changing Background Color
NOTE: You can only make these changes if you use the Default diagram style from the Organization Chart Style Gallery.
- From the Drawing toolbar, click the to the right of FILL Color
» select the desired color
