Microsoft PowerPoint XP Working with Handouts
Before, during or after your PowerPoint presentation, you may want to distribute handouts of your presentation. Handouts are a good way to help the audience follow along and take notes. If you decide to include handouts of your presentation, keep in mind that they can be formatted much like the Slide or Title masters can. This document will give instructions on how to create handouts, add formatting, headers and footers, and printing.
Creating Handouts
In order to create handouts, you must go through the Handout Master. The layout options for the handouts on the Handout Master toolbar will help customize any length of presentation into a handout.
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From the View menu, select Master » Handout Master
A handout view of your slides and the Handout Master View toolbar appear.
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From the Handout Master View toolbar, select a layout
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OPTIONAL: If appropriate, you can add art, text, headers and footers, date, time, or page numbers to your handouts. See Customizing Handouts.
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When you are done creating your handouts, from the Master toolbar, click CLOSE MASTER VIEW
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To print handouts, see Printing Handouts
Adding Headers and Footers
Handouts may be more useful with a header and/or footer applied to give your audience certain information (e.g., date, time, title of presentation, etc.). Once you are in the Handout Master view, header and footer text boxes automatically appear. You can easily type in your header, footer, date, and page number from this view.
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From the View menu, select Master » Handout Master
You are now in the Handout Master view. -
To add header, date, footer, or page number, select the appropriate text boxes
- OPTIONAL: If the view is to small to work in,
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From the Zoom pull-down list, select a larger percentage
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Type in the appropriate information
NOTE: The information you enter in these text boxes automatically appears on every handout page.
Customizing Handouts
You can add images, text, and color to your handouts through the Handout Master. Like any of the master slides, the Handout Master can be formatted to fit your most specific needs. Anything you add to your handouts will only appear on the Handout Master and the printouts; it will not show up on the individual slides. Customizing your handouts is similar to customizing any other master slide. For instructions on how to customize handouts, follow the instructions given for customizing master slides (see Customizing a Master Slide.)
Printing Handouts
Before printing, there are several ways of customizing your handouts. PowerPoint offers many formatting options for printing (e.g., coloring, setup, and formats). For complete instructions on all the different printing options available, see Printing Your Presentation.
