Microsoft PowerPoint 2004

Creating an Organization Chart

When creating a PowerPoint presentation, organization charts are useful for diagramming businesses, families, or any other group. PowerPoint makes it easy to create an organization chart in a new or existing slide.

NOTE: An organization chart behaves like a regular object in PowerPoint and can be manipulated in the same ways.

Creating an Organization Chart
Modifying Organization Charts

Creating an Organization Chart

One of the easiest ways to add an organization chart to your presentation is to do so when creating a new slide. With this option, the chart is created in the optimum size and placement. However, you can also add a chart to an existing slide. After the chart is created, it may be resized or moved to accommodate additional elements in the slide.

Creating an Organization Chart: New Slide

Open the presentation where you want to add an organization chart
From the Insert menu, select New Slide
A new slide appears.
From the Format menu, select Slide Layout...
The Slide Layout dialog box appears.
Under Reapply the current slide layout, select Organization Chart
Click APPLY
The new slide appears.
Double click DOUBLE CLICK TO ADD ORG CHART
The chart appears in the object window.
Modify the slide as appropriate

Creating an Organization Chart: Existing Slide

Often, you may want to add a chart to a slide you have already created. PowerPoint makes this easy, as well. The chart's size and placement can be adjusted to accommodate the other information on the slide.

Open the presentation and slide where you want to add the organization chart
From the Insert menu, select Picture » Organization Chart
The organization chart appears in the object window.
Modify the organization chart as appropriate

Modifying Organization Charts

There are many options when making an organization chart. The Organization Chart editor is very helpful in modifying your organization chart.

NOTE: An organization chart behaves like a regular object in PowerPoint and you can manipulate it in the same ways. For more information, refer to Manipulating Objects.

Accessing the Organization Chart Editor

Open the presentation and the slide with the chart you want to modify

Double click the chart
The Organization Chart editor appears.

Button	Function
	Add a subordinate to an existing box.
	Add a co-worker above or to the left of an existing box.
	Add a co-worker below or to the right of an existing box.
	Add a manager to an existing box.
	Add an assistant to an existing box.
	Click and drag to draw a horizontal or vertical line.
	Click and drag to draw a diagonal line.
	Connect boxes by clicking and dragging from the edge of one box to the edge of another.
	Click and drag the rectangle to make the desired size and shape.

Modifying Organization Charts: Modifying Text

Click within the shape that contains, or will contain, the text you wish to modify or add
Select the text to replace or modify
Type the new text

Modifying Organization Charts: Adding Shapes

On the Organization Chart toolbar, click the desired shape
Within the organization chart, click the shape you want to relate the new shape to

Modifying Organization Charts: Adjusting Layout

From the Style menu, select the desired option

Modifying Organization Charts: Moving Shapes

Click and drag the box to a desired position

Modifying Organization Charts: Modifying Box Formatting

You can add shadows, change the fill color of the boxes, and change the border and line styles in your organization chart.

Select the box you want to change
From the Boxes menu, select the element you want to change
OR
Press [control] and select a box » select the element you want to change
Make the desired changes

Modifying Organization Charts: Modifying Connecting Lines

NOTE: You can make these changes only if you use the Default diagram style from the Organization Chart Style Gallery .

Select the line you wish to modify
HINT: To select multiple lines, press and hold [shift] while selecting the lines.
From the Lines menu, select Thickness, Style, or Color...
OR
Press [control] and select a line » select Thickness, Style, or Color...
Make the desired changes