Microsoft Outlook XP
Working with AutoArchive Default Settings
Default settings affect new folders and folders which do not have customized archive settings. The default AutoArchive settings determine whether AutoArchiving will be performed, how often it will be performed, and where the archive file will be located. AutoArchive also gives you the option to delete expired items. To ensure that archiving settings fit your personal preferences, it may be necessary to modify Outlook's default archiving settings.
What the Default Settings Mean
If a setting is turned On, data will be archived at the listed timetable interval.
NOTE: For some folders, the "On," setting causes items to be deleted rather than archived, so make sure you understand the settings before you change them.
If the setting is turned Off, the data remains active in Outlook.
This table shows the default settings used by Outlook. They can be changed in the Properties dialog box. For more information on changing the default settings, refer to Customizing AutoArchive Settings.
| Folder |
Timetable |
Default Setting |
|---|---|---|
Calendar |
6 Months |
On |
Contacts |
None |
N/A |
Deleted Items |
2 Months |
On |
Drafts |
3 Months |
Off |
Inbox |
3 Months |
Off |
Journal |
6 Months |
On |
Notes |
3 Months |
Off |
Outbox |
3 Months |
Off |
Sent Items |
2 Months |
On |
Tasks |
6 Months |
On |
Modifying the Default Settings
Default settings affect new folders and folders which do not have customized archive settings.
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From the Tools menu, select Options...
The Options dialog box appears. -
Select the Other tab
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Click AUTOARCHIVE...
The AutoArchive dialog box appears.
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To have Outlook AutoArchive for you, select Run Auto Archive every
-
To modify how often Outlook checks for items to be archived, type or use the nudge buttons to indicate the appropriate number of days
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To receive a prompt before Outlook AutoArchives any items, select Prompt before AutoArchive runs
-
To set Outlook to delete expired items, select Delete expired items (e-mail folders only)
WARNING: The items will be permanently deleted, not archived. -
In the Default folder settings for archiving section, in the Clean out items older than text boxes, set the age of the items you want archived
-
Under Move old items to, verify the location for the archived items
RECOMMENDED: H:\Config\Outlook\archive.pst
HINT: To select a different location, click BROWSE... -
Click OK
-
When finished customizing the settings, click OK
