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Microsoft Outlook 2007

Calendar: Working with Holidays

You can add holidays and events from the UW-Eau Claire Academic Calendar to your Outlook 2007 Calendar without typing them each in manually. This document will show you how to download a Calendar file and add it into your existing Calendar, and also how to remove holidays from your Calendar.

return to topDownloading the Calendar File

Calendar items such as holidays and UW-Eau Claire academic events are generated from a holiday file within Outlook. As recurring items, the holidays recur each year for which the file holds information. If you are not seeing current holidays or UW-Eau Claire Academic Calendar items, you will need to download the updated holiday file.

  1. Right click this link: Outlook Calendar Update

  2. Select Save Target As...

  3. Using the Save in pull-down list, navigate to c:\Program Files\Microsoft Office\Office12\1033

  4. Click SAVE
    NOTE: A confirmation dialog may appear asking if you'd like to replace the existing file.

  5. Since UWEC uses the same file name every year, click YES
    The UWEC Academic Calendar is saved to your computer.

return to topAdding Holidays/UWEC Academic Calendars

Your Outlook Calendar does not display holidays by default. If you would like to display U.S. holidays or another country's holidays, you can add them to your calendar. You can also add the UW-Eau Claire Academic Calendar events to your calendar.

  1. From the Tools menu, select Options...
    The Options dialog box appears.

  2. Select the Preferences tab

  3. Under Calendar, click CALENDAR OPTIONS...
    The Calendar Options dialog box appears.

  4. Under Calendar options, click ADD HOLIDAYS...
    The Add Holidays to Calendar dialog box appears.
    Add Holidays dialog box

  5. To add the holidays of a specific country to your calendar, select the desired country(ies)
    NOTE: You can select more than one item. An item is selected if there is a check in the box before its name.

  6. To add one of the UW-Eau Claire Academic Year Calendars, select the appropriate year(s)

  7. Click OK
    A dialog box shows you the status of the additions.

  8. For any countries that were selected prior to this addition, you will be asked if those holidays should be imported again; click NO

  9. Click OK

  10. Click OK

  11. Click OK
    The Options dialog box closes.

return to top Removing Holidays

You may want to remove holidays from your calendar for any number of reasons. For example, you may have installed the U.S. holidays more than once and now have duplicate entries. Holidays can be removed individually or by location.

Removing Holidays Individually

  1. Click CALENDAR Calendar button
    The Calendar view appears.

  2. Select the holiday
    Holidays appear just under the date.
    Holiday in the Calendar View

  3. On the Outlook toolbar, click DELETEDelete
    The holiday is deleted.

Removing Holidays By Location

This option works well if you have added the holidays of another country and no longer want them to appear on your calendar, or if you have accidentally added a country twice. Removing holidays by location will remove entire holiday sets from your Calendar.

  1. Click CALENDAR Calendar button
    The Calendar view appears.

  2. From the View menu, select Current View » Events

  3. To sort the Events by location, click the Location header
    Location header

  4. Select all of the holidays for the country
    HINTS:
    To select contiguous items, click the first item, then press [Shift] and click the last item. All items in between are selected.
    To select noncontiguous items, click the first item, then press [Ctrl] as you click additional items.

  5. Click DELETEDelete button
    The selected holidays are deleted.

Removing Holidays By Category

This option works well to remove duplicates. However, keep in mind that holidays are recurring events. Therefore, Thanksgiving will appear for multiple years (e.g., 2007, 2008, etc.). When deleting duplicates, make sure you are deleting an item for the correct year. You have the option of deleting all items in the Holiday category and starting over by adding the holidays and academic calendars you want. Remember, any Calendar entry that you have assigned to the category of Holidays appears in this list.

  1. Click CALENDAR Calendar button
    The Calendar view appears.

  2. From the View menu, select Current View » By Category

  3. To expand the Holiday category, click the + in front of it
    Calendar sorted by Category

  4. Select the items that you want to remove
    OR
    To select all holiday items, select the Holiday category
    NOTE: The Category is selected if its title bar is highlighted.
    WARNINGS:
    Any Calendar entry that you have made and assigned to the category of Holidays will be included.
    If you select all items by pressing [Ctrl] + [A], all Calendar items will be selected. If you accidentally delete them, retrieve them from your Deleted Items folder immediately.

  5. Click DELETE
    NOTE: If you selected the Holiday category, you may receive an error message regarding low memory. You can click OK.
    The holiday items have been deleted.

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