Microsoft Outlook 2007
Scheduling Events
In Outlook 2007, an Event is an appointment extending beyond 24 hours such as a trade show or a vacation. Events can be scheduled in two forms: Recurring and single. A single Event happens only the first time it is scheduled. A Recurring Event, such as a birthday or anniversary, repeats on certain days based on parameters you set. Events and Recurring Events do not occupy blocks of time in Calendar; instead, they appear in banners.
Scheduling a New Event
You can schedule All Day Events in Outlook 2007 using the Calendar feature.
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In the Navigation pane, click CALENDAR
The Calendar view appears. -
From the Actions menu, select New All Day Event
An Untitled - Event dialog box appears.
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In the Subject and Location text boxes, type the desired information
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To add the desired start and end times, in the Start time and End time text boxes, type the desired dates and times
OR
Use the Start time and End time pull-down lists to select the desired dates and times -
OPTIONAL: To receive a reminder, from the Event command tab, in the Options section, from the Reminder pull-down list, select how much time in advance you want to be reminded
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OPTIONAL: To adjust how the Event appears to others, in the Options section, from the Show As pull-down list, select the desired option
HINT: Options include Free, Tentative, Busy, or Out of Office. -
OPTIONAL: To assign a category to the Event, from the Options section, click CATEGORIZE
» select a category color -
In the description text box, add a description or notes about the event
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Click SAVE & CLOSE
The Event dialog box closes.
Scheduling a Recurring Event
To schedule a recurring event, complete the following steps:
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In the Navigation pane, click CALENDAR
The Calendar view appears. -
From the Actions menu, select New All Day Event
An Untitled - Event dialog box appears.
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In the Subject and Location text boxes, type the desired information
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Click RECURRENCE
The Appointment Recurrence dialog box appears.
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To add the desired start and end times, in the Start time and End time text boxes, type the desired dates and times
OR
Use the Start time and End time pull-down lists to select the desired dates and times -
Under Recurrence pattern, select how often you want the Event to recur
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Under Range of recurrence, select the range of time during which the Event will recur
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Click OK
The Appointment Recurrence dialog box closes. -
OPTIONAL: To adjust how the Event appears to others, in the Options section, from the Show As pull-down list, select the desired option
HINT: Options include Free, Tentative, Busy, or Out of Office. -
OPTIONAL: To receive a reminder, from the Event command tab, in the Options section, from the Reminder pull-down list, select how much time in advance you want to be reminded
-
OPTIONAL: From the Options section, click CATEGORIZE
» select a category color -
In the description text box, add a description or notes about the event
-
Click SAVE & CLOSE
The Event dialog box closes.
