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Microsoft Outlook 2007

Working with AutoArchive Default Settings

Default settings affect folders which do not have customized archive settings. The default AutoArchive settings determine whether AutoArchiving will be performed, how often it will be performed, and where the archive file will be located. AutoArchive also gives you the option to delete expired items. To ensure that archive settings fit your personal preferences, it may be necessary to modify Outlook's default archiving settings.

return to topUnderstanding the Default Settings

If a setting is turned on, data will be archived at the listed timetable interval. If the setting is turned off, the data remains active in Outlook.   

NOTE: For some folders, the On setting causes items to be deleted rather than archived, so make sure you understand the settings before you change them. 

This table shows the default settings used by Outlook. They can be changed in the Properties dialog box. For more information on changing the default settings, refer to Customizing AutoArchive Settings.  

Folder Timetable Default Setting
Calendar 6 months On
Contacts N/A N/A
Deleted Items 2 months On
Drafts 6 months Off
Inbox 6 months Off
Outbox 3 months Off
Sent Items 2 months On
Notes 6 months On
Tasks 6 months On

return to topModifying the Default Settings

Default settings affect folders which do not have customized archive settings.

  1. From the Tools menu, select Options...
    The Options dialog box appears.

  2. Select the Other tab

  3. Click AUTOARCHIVE...
    The AutoArchive dialog box appears.
    AutoArchive dialog box

  4. To run AutoArchive, select Run Auto Archive every
    The option is selected if a checkmark appears before it.

  5. To modify how often Outlook checks for items to be archived, in the Run AutoArchive every text box, type or use the nudge buttons to indicate the appropriate number of days

  6. To receive a prompt before Outlook AutoArchives any items, select Prompt before AutoArchive runs
    The option is selected if a checkmark appears before it.

  7. To set Outlook to delete expired items, select Delete expired items (e-mail folders only) 
    The option is selected if a checkmark appears before it.
    WARNING: The items will be permanently deleted, not archived.

  8. In the Default folder settings for archiving section, in the Clean out items older than text boxes, set the age of the items you want archived

  9. In the Move old items to text box, type the file location
    RECOMMENDED: H:\Config\Outlook\archive.pst
    OR
    To select the location, click BROWSE...
    OR
    To set AutoArchive to delete the items, select Permanently delete old items

  10. Click OK

  11. Click OK

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