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Microsoft Outlook 2003

Creating Out of Office Replies

Outlook 2003 provides you with a feature to automatically reply to emails sent to you while you are away. The Out of Office Assistant will send a specified message once to each sender. This is helpful in instructing people how to contact you or whom to contact in place of you while you are away.

return to topGeneral Tips and Considerations

return to topCreating an Out of Office Reply

As part of your preparations for your absence, use the Out of Office Assistant to set up your out of the office message:

  1. From the Folder list, select Inbox

  2. From the Tools menu, select Out of Office Assistant...

  3. Select I am currently Out of the Office

  4. In the AutoReply only once to each sender with the following text text box, type the message that you want sent
    NOTE: For suggestions on content, refer to General Tips and Considerations.

  5. OPTIONAL: To apply rules to messages received while you are out of office,
    1. Click ADD RULE...
      The Edit Rule dialog box appears.
    2. Complete the Edit Rule dialog box as appropriate
    3. Click OK

  6. Click OK
    If the Out of Office Assistant is on when you open Outlook, a dialog box will appear notifying you that it is on and giving you the option to turn it off.

return to topTurning Off the Out of Office Assistant

When you return from an absence, you will want to promptly turn off the Out of Office Assistant.

Turning Off Out of Office Assistant: Opening Outlook

If the Out of Office Assistant is on, when you open Outlook, a dialog box will appear notifying you that it is on, in addition to giving you the option to turn it off.

  1. Open Outlook 2003
    The Out Of Office Turned On dialog box appears.

  2. Click YES
    The Out of Office Assistant is turned off.

Turning Off Out of Office Assistant: Outlook Already Open

  1. From the Folder list, select Inbox

  2. From the Tools menu, select Out of Office Assistant...

  3. Select I am currently In the Office

  4. Click OK

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