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Microsoft Outlook 2003

Customizing Your Calendar

There are several options while working with the Outlook Calendar that can be used to help you work more efficiently. This document discusses ways you can customize your calendar:

return to topAdjusting Automatic Reminders

Reminders for appointments can be set to appear automatically at a specific time before the appointment (the default is 15 minutes). You can change the length of time or turn off the reminder as a default (it will still be available through the Appointment dialog box and the Quick menu).

  1. Open your Outlook Calendar

  2. From the Tools menu, select Options...
    The Options dialog box appears.

  3. Select the Preferences tab

  4. Under Calendar, verify that Default reminder is selected
    NOTE: A checkmark indicates this option is selected.

  5. From the Default reminder pull-down list, select the desired length of time

  6. Click OK

return to topChanging Font Size for Calendar Display

You can add some screen space by reducing the font size of the Calendar items. You can adjust the font and font size for calendar entries or for the times displayed along the left side of the screen.

  1. Open your Outlook Calendar

  2. From the View menu, select Arrange By » Current View » Customize Current View...
    The Customize View: Day/Week/Month dialog box appears.

  3. Click OTHER SETTINGS ...
    The Format Day/Week/Month View dialog box appears.

  4. In the section you would like to adjust, click FONT...
    HINT: To change the font of the hour displayed on the left side of the Calendar, click TIME FONT...
    The Font dialog box appears.

  5. Make any necessary adjustments

  6. Click OK
    You are returned to the Format Day/Week/Month View dialog box.

  7. OPTIONAL: To change the fonts for other displays, repeat steps 3 to 6

  8. Click OK

  9. Click OK

return to topAdjusting Time Increments

By default, your Outlook Calendar is divided into 30-minute time increments. Depending on your needs, this may or may not be the most efficient. You can adjust the time increments to something that works best for you (e.g., 15 minute increments).

NOTE: Smaller increments can expand the view, but you may not be able to see the entire day at once.

Adjusting Time Increments: Menu Option

  1. Open your Outlook Calendar

  2. From the View menu, select Arrange By » Current View » Customize Current View...
    The Customize View: Day/Week/Month dialog box appears.

  3. Click OTHER SETTINGS ...
    The Format Day/Week/Month View dialog box appears.

  4. Under Day, from the Time scale pull-down list, select an appropriate increment

  5. Click OK

  6. Click OK
    Your calendar view is adjusted to reflect the new increments.

Adjusting Time Increments: Mouse Option

  1. Open your Outlook Calendar

  2. Right click on the list of times » select the appropriate increment
    Your calendar view is adjusted to reflect the new increments.

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