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Microsoft Outlook Webmail

Viewing a Shared Calendar

The Outlook Web Application allows you to share calendars with other members of your organization. Those who receive a calendar can compare it to their own, which makes scheduling meetings easier. This document covers viewing a calendar that someone else has shared with you. For information about sharing calendars, refer to the Microsoft help documents Sharing a Calendar and Calendar Sharing Permissions. For general information about calendars, consult the Microsoft help document Calendar.

You will receive an email when someone decides to share a calendar with you.

  1. Open the invitation to share a calendar
    NOTE: The default subject is I'd like to share my calendar with you
    Example Shared Calendar message

  2. Click ADD THIS CALENDAR Add This Calendar button
    Above the text of the message, "The calendar was added to your calendar list on..." appears.
    Shared Calendar message - calendar added

  3. In the Navigation pane, click CALENDARCalendar button
    The Calendar pane appears.
    Calendar pane

  4. In the Navigation pane, under People's Calendars, the calendar appears.
    Navigation pane: Calendars list

  5. Select the calendar
    NOTE: A calendar is selected when a checkmark appears before it.
    Both your calendar and the shared calendar are selected; they appear side by side in the schedule area.
    Example two calendars selected

  6. To see only the shared calendar, deselect your own calendar
    NOTE: A calendar is selected when a checkmark appears before it.
    Your calendar no longer appears; only the shared calendar appears in the schedule area.

  7. To return to your own calendar, select your calendar » deselect the other calendar
    NOTES:
    A calendar is selected when a checkmark appears before it.
    At least one calendar must be selected at all times.

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