Microsoft Outlook Webmail
for Internet Explorer
Managing Your Account Quota
There are several things you can do to keep your Microsoft Outlook Webmail account organized and operational. This document will familiarize you with these maintenance terms and techniques, including the following:
Account Quotas
To help efficiently use limited resources at UW-Eau Claire, account quotas have been applied to campus email accounts. When you reach the quota, your rights will immediately be restricted.
| Student Quota |
Faculty/Staff Quota |
Rights Restricted |
|---|---|---|
| 160 MB | 160 MB | may no longer send messages |
| 200 MB | 200 MB | may no longer send or receive messages |
NOTES:
You will not receive any warning before your rights are restricted.
This quota does not apply to your H: drive; it is specific to the your email account.
Examples of Space Usage
Become familiar with the items on the following list, and keep in mind that they all contribute to your account quota because they take up file space.
- Attachments
- Messages in Inbox
- Messages in Deleted Items
- Messages in Sent Items
- Messages in any other mailbox or folder you have created
- Rules for filtering messages
- Calendar entries
- Contacts entries
- Signatures
Viewing Mailbox Size
You will want to monitor your mailbox size on a regular basis; the more traffic on the account (e.g., number of messages you send/receive, number of entries on your calendar), the faster your account will approach its quota.
- In the Folders list, next to the Folders icon, hover over your name
A window appears, showing you how much mailbox space you have used and how much space you have left.
Cleaning Up Your Webmail Account
It is a good idea to clean up your email account on a regular basis in order to keep your folders organized, optimize Microsoft Outlook's performance, and make sure that you do not exceed your account quota. The following table provides some guidance regarding how to carry out your cleanup:
Cleanup Tips |
See Related Documentation |
|---|---|
Delete any messages in your Sent Items that you no longer need |
|
Delete any message in your Inbox and other folders that are no longer needed |
|
After saving needed attachments to an appropriate location, delete the message if it is not needed |
|
Review your Contacts and delete Contacts and distribution lists you no longer use. |
|
Delete messages in the Deleted Items folder |
