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Microsoft Outlook Webmail

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Basic Email Activities

Outlook has many unique, enhanced features. This document covers tasks that are basic to email. For information on deleting messages, refer to Deleting Items.

return to topOpening the Inbox

When you open Outlook Webmail, your Inbox should open automatically. However, if this is not the case, or if you have been using another Outlook Webmail feature, you will need to open your Inbox to read messages or to check mail.

  1. From the Outlook Navigation pane, click MAILMail button
    The Inbox appears in the main window.

return to topChecking for New Mail

The Outlook Webmail Inbox displays new mail in bold at the top of the message list. The bold face is removed after a new message has been read. New mail automatically appears when the Outlook Webmail Inbox is first opened, but you may wish to check for new mail while using Outlook Webmail.

  1. To check for new mail, on the Toolbar, click CHECK MESSAGESCheck Messages button
    NOTES:
    If you have new mail, the new message(s) will appear at the top of the message list.
    If you do not have new mail, the message list will not change.

return to topSending Email Messages

When you want to send an email from Outlook, follow these simple procedures.

  1. On the Outlook toolbar, click NEW MESSAGENew Messages button
    The New Message screen appears.

  2. In the To text box, type the email address or name of the recipient
    EXAMPLE: UWEC username
    HINT: If you are sending a message to multiple recipients, use semicolons ( ; ) to separate the complete addresses.

  3. OPTIONAL: In the Cc text box, type the email address of anyone you would like to receive a carbon copy of the message

  4. OPTIONAL: In the Bcc text box, type the email address of anyone you would like to receive a blind carbon copy of the message

  5. In the Subject text box, type an appropriate subject line

  6. In the body of the message, type your message content

  7. When complete, click SENDSend button

Sending Email Messages to "Hidden" Students

Some students choose to have their email account and personal information excluded from the electronic directories. In these cases, you must use their complete email address (e.g., smithzz@uwec.edu) when addressing email messages to them. If you do not include @uwec.edu, the Check Names dialog box will appear, indicating that Outlook does not recognize the email name.

return to topReading Email Messages

From your Inbox, you can read both old and new email messages.

NOTE: To read your messages, your Inbox must be opened.

  1. Click the Subject of the message you want to read
    The message window appears in the main screen.
    NOTES:
    To read a message not located on page 1 of the Inbox, at the bottom of the Folder Contents pane,
    click NEXT or LAST PAGENext and Last page button.
    To go back, click FIRST or PREVIOUS PAGEPrevious or First Page button.

  2. To move to a different message without returning to the Inbox message list, on the message toolbar, click PREVIOUS ITEMPrevious Item icon or NEXT ITEMNext Item icon

  3. When finished reading, click CLOSE

return to topForwarding Email Messages

You may wish to forward the same message to multiple recipients, or to yourself in an effort to retrieve them from the Deleted Items folder.

  1. To open the message you want to forward, click the Subject
    The message opens in the main screen.

  2. On the message toolbar, click FORWARDForward button

  3. In the To text box, type the email address of the person to which you wish to forward the message
    EXAMPLE: doeja

  4. OPTIONAL: In the Cc text box, type the email address of anyone you would like to receive a carbon copy of the message

  5. OPTIONAL: In the Bcc text box, type the email address of anyone you would like to receive a blind carbon copy of the message

  6. OPTIONAL: In the body of the message, type any remarks regarding the forwarded message

  7. Click SENDSend button

return to topPrinting Email Messages

Printing email messages in Outlook Webmail is very similar to printing documents in Microsoft Word.

  1. To open the message you want to print, click the Subject of the message
    The message appears in the main screen.

  2. Press [command] + [P]
    The Print dialog box appears.

  3. If necessary, make the appropriate adjustments in the Print dialog box

  4. To print, click PRINT

return to topLogging Off

When you are done using Outlook Webmail, you should always log off the computer so that nobody else can access your account. This is especially important when you are using a shared computer.

  1. From the Outlook side bar, click LOG OFFLog Off button
    The login window appears; you are now logged off.

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