Microsoft Outlook Webmail
for Internet Explorer
Scheduling Events
When maintaining Calendars, it is important to schedule events, annual events, and recurring events. According to Calendar's help feature, examples of an event include a vacation or a seminar. An annual event, such as a birthday or anniversary, occurs yearly on a specific date, while a standard event occurs once and can last for one day or several days. Events and annual events do not occupy blocks of time in your Calendar; instead, they appear in banners. An all-day appointment shows time as busy while an event or annual event shows time as free when viewed by others.
Scheduling a New Event
If you want to schedule one new event, the following instructions will assist you:
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From the Outlook sidebar, click CALENDAR
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On the toolbar, click NEW
OR
From the New pull-down list, select Appointment
The New Appointment window appears.
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In the Subject and Location text boxes, type the appropriate information
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From the Start time pull-down lists, select the desired date and time
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From the End time pull-down lists, select the desired date and time
OR
Select All day event
NOTE: The End time automatically adjusts. -
OPTIONAL: From the Reminder pull-down list, set the appropriate time
OR
To turn off the reminder service, deselect the Reminder check box -
OPTIONAL: To adjust how the appointment appears to others, from the Show time as pull-down list select the desired option
NOTE: Options include Busy, Free, Tentative, and Out of Office. -
If appropriate, in the Description area, type a description or notes about the event
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Windows: When finished, click SAVE AND CLOSE
Macintosh: When finished, click SAVE
Scheduling a Recurring Event
To schedule a recurring event (one that will repeat), complete the following steps:
Windows:
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From the Outlook sidebar, click CALENDAR
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On the toolbar, click NEW
OR
From the New pull-down list, select Appointment
The Appointment window appears. -
In the Subject and Location text boxes, type the appropriate information
-
From the Start time pull-down lists, select the desired date and time
-
From the End time pull-down lists, select the desired date and time
OR
Select All day event
NOTE: The End time automatically adjusts. -
On the toolbar, click RECURRENCE
The Recurrence pattern dialog box appears.
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In the Recurrence pattern section, select how often the event will recur
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In the Range of recurrence section, select the start and end dates for the recurrence
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When finished, click OK
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On the toolbar, click SAVE AND CLOSE
Macintosh:
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From the Outlook sidebar, click CALENDAR
-
On the toolbar, click NEW
OR
From the New pull-down list, select Appointment
The Appointment screen appears. -
In the Subject and Location text boxes, type the appropriate information
-
From the Start time pull-down lists, select the desired date and time
-
From the End time pull-down lists, select the desired date and time
OR
Select All day event
NOTE: The End time automatically adjusts. -
On the toolbar, click RECURRENCE
The Recurrence pattern screen appears.
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In the Appointment time section, select how often and when the event recurs
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In the Range of recurrence section, select the end date for the recurrence
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When finished, click OK
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On the toolbar, click SAVE
