Microsoft Outlook Webmail

for Internet Explorer

Scheduling Appointments

Outlook Webmail's Calendar feature lets you schedule appointments on either an individual or recurring basis. Appointments are shown as blocks of time, giving you a clear visual map of your time commitments.

Scheduling a New Appointment
Scheduling a Recurring Appointment

Scheduling a New Appointment

By scheduling a new appointment, you are creating a one-time event on your calendar. Appointments can be scheduled either within a designated time span, or as an all day event.

In the Navigation pane, click CALENDAR
On the Toolbar, click NEW
OR
From the New pull-down list, select Appointment
The Untitled Appointment screen appears.
In the Subject text box, type the appropriate information
NOTE: This information will appear in your Calendar view.
In the Location text box, type the appropriate information
NOTE: This information will appear in your Calendar view.
If you are scheduling an all-day appointment, select All day event
To set a specific time span
1. From the Start time pull-down list(s), select the desired start date and time
2. From the End time pull-down list(s), select the desired end date and time
OPTIONAL: From the Reminder pull-down list, set the appropriate time at which you would like to be sent a reminder message
OR
To turn off the reminder service, deselect Reminder
For information on responding to Reminders, refer to Calendar Options.
OPTIONAL: To adjust how the appointment appears to others, from the Show time as pull-down list, select the desired option
NOTE: Options include Busy, Free, Tentative, and Out of office.
OPTIONAL: In the text box, type additional information or notes about the appointment
From the toolbar, click SAVE AND CLOSE
The appointment is added to your Calendar.

Scheduling a Recurring Appointment

Scheduling a recurring appointment is much like scheduling a new appointment. The differences begin with the information you select in the New Appointment window.

From the Outlook sidebar, click CALENDAR
On the toolbar, click NEW
OR
From the New pull-down list, select Appointment
The New Appointment window appears.
In the Subject text box, type the appropriate information
NOTE: This information will appear in your Calendar view.
In the Location text box, type the appropriate information
NOTE: This information will appear in your Calendar view.
If you are scheduling an all-day appointment, select All day event
To set a specific time span
1. From the Start time pull-down list(s), select the desired start date and time
2. From the End time pull-down list(s), select the desired end date and time
OPTIONAL: From the Reminder pull down list, set the appropriate time at which you would like to be sent a reminder message
OR
To turn off the reminder service, deselect Reminder
For information on responding to Reminders, refer to Calendar Options.
OPTIONAL: To adjust how the appointment appears to others, from the Show time as pull-down list, select the desired option
NOTE: Options include Busy, Free, Tentative, and Out of office.
On the toolbar, click RECURRENCE...
The Recurrence dialog box appears.
In the Recurrence Pattern section, specify how the appointment will recur on your Calendar
EXAMPLE: Select Weekly » Recur every 1 week(s) on » Monday.
In the Range of Recurrence section, specify the range of time during which the appointment will recur
EXAMPLE: Select Start: November 27, 2006 » No end date.
When finished, click OK
The Recurrence screen closes.
In the New Appointment screen, click SAVE AND CLOSE
The recurring appointment is added to your Calendar.