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Microsoft Excel 2003/2004

Hiding Columns, Rows, and Cells

At times, there may be information in your worksheet which you no longer need to see. At other times, you might be printing your worksheet and want to print only columns A-F and columns H-J, skipping column G. Rather than rearrange your worksheet for either of these examples, you can simply hide the information. You can also hide information in specific cells.

return to topHiding Columns

If there is information on your worksheet you do not need to see or if you want to print only certain columns, you can hide those columns you do not want to see or print.

  1. Select a cell within the column(s) to be hidden

  2. From the Format menu, select Column » Hide
    The column is hidden.

Hiding Columns: Quick Menu Option

  1. Windows: Right click the column ID » select Hide
    Macintosh: Press [control] and click the column ID » select Hide

return to topRedisplaying Columns

  1. Select at least one cell from both of the columns around the hidden column(s) to be redisplayed,
    EXAMPLE: If column B is hidden, select a cell from both columns A and C.
    HINT: If you cannot select the appropriate cells, you can use the Go To command.

  2. From the Format menu, select Column » Unhide
    The column reappears.

Redisplaying Columns: Quick Menu Option

This option works well for redisplaying column A, since there are not columns on both sides of column A.

  1. Hold your cursor between column IDs on the side of the hidden column
    The cursor will change to an open, double sided arrow as shown here.
    Cursor as an open, double sided arrow

  2. Windows: Right click » select Unhide
    Macintosh: Press [control] and click » select Unhide

return to topHiding Rows

If there is information on your worksheet you do not need to see or if you want to print only certain rows, you can hide those rows you do not want to see or print.

  1. Select a cell within the row(s) to be hidden

  2. From the Format menu, select Row » Hide
    The row is hidden.

Hiding Rows: Quick Menu Option

  1. Windows: Right click the row ID » select Hide
    Macintosh: Press [control] and click the row ID » select Hide
    The row is hidden.

return to topRedisplaying Rows

  1. Select at least one cell from both of the rows around the hidden row(s) to be redisplayed
    EXAMPLE: If row 5 is hidden, select a cell from rows 4 and 6.
    HINT: If you cannot select the appropriate cells, you can use the Go To command.

  2. From the Format menu, select Row » Unhide
    The row reappears.

Redisplaying Rows: Quick Menu Option

This option works well for redisplaying row 1, since there are not rows on both sides of row 1.

  1. Hold your cursor between row IDs on the side of the hidden row
    The cursor will change to an open, double sided arrow as shown here.
    Cursor as an open, double sided arrow

  2. Windows: Right click » select Unhide
    Macintosh: Press [control] and click » select Unhide

return to topHiding Cell Contents

You have the ability to hide the contents of individual cells if you do not need to view their contents or you simply do not want to print certain cells.

  1. Select the cell(s) to be hidden

  2. From the Format menu, select Cells...
    The Format Cells dialog box appears.

  3. Select the Number tab

  4. Under Category, select Custom

  5. In the Type text box, type three semicolons ( ;;; )
    Format Cell dialog box, number tab

  6. Click OK
    The cells are now hidden.

To redisplay cell information:

  1. Select the cell(s) to be redisplayed

  2. From the Format menu, select Cells...
    The Format Cells dialog box appears.

  3. Select the Number tab

  4. Under Category, select the appropriate date, time, or number format

  5. Click OK
    The cell(s) reappear.

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