This browser does not support basic Web standards, preventing the display of our site's intended design. May we suggest that you upgrade your browser?

Microsoft Entourage 2008

Working with Groups

Groups contain email addresses for more than one person. Generally the people in a group are related in some way, such as committee members or work groups. Groups can combine email addresses of individuals, existing groups from UW-Eau Claire, and non-campus users.

This Microsoft Entourage document covers the following topics:

return to topCreating Groups

Creating a group provides users with a shortcut when sending emails to many people.

  1. From the toolbar, click ADDRESS BOOKAddress Book button

  2. Select a contact from the Contact List
    NOTE: This step is necessary to show all the Contact options.

  3. From the File menu, select New » Group
    An Untitled Group dialog box appears.
    Group dialog box

  4. In the Group name text box, type a name for the group

  5. Press [tab]
    The insertion point will appear in the Add Contacts box.

  6. Type the complete email address for the desired group member

  7. To add the next contact, press [tab].

  8. Repeat steps 6-7 until all email addresses are entered

  9. OPTIONAL: To hide email addresses when you send a message, select Don't show addresses when sending to group
    NOTE: The option is selected when a checkmark appears.

  10. OPTIONAL: To sort the list alphabetically, click SORT LIST

  11. From the File menu, select Save

  12. Close the dialog box

return to topUsing Copy and Paste to Add Members to a Group

You can copy and paste to easily create groups from existing lists of email addresses. This is best for lengthy lists where you do not want to type individual email addresses. You can copy and paste when you have one of the following:

NOTE: The email addresses in your list should be separated by commas (,) or listed on separate lines.

  1. From the program or message where you have the list of email addresses, select the list

  2. From the Edit menu, select Copy
    OR
    Press [Command key] + [C]

  3. In Entourage, from the toolbar, click ADDRESS BOOKAddress Book button

  4. To add the addresses to a new group, from the File menu, select New » Group
    OR
    To insert the addresses into an existing group, from the address book list, double click on the group you want
    The Group dialog box appears.
    Group dialog box

  5. If you created a new group, in the Group name text box, type a name for the group

  6. Press [tab]
    The insertion point will appear in the Add Contacts box.

  7. From the Edit menu, select Paste
    OR
    Press [Command key] + [V]
    NOTE: The email addresses will appear individually even if they were originally separated with a comma.

  8. From the File menu, select Save

  9. Close the dialog box

return to topModifying Group Entries

You can make adjustments to a group's list easily. Simply open the list and make the desired adjustments.

  1. From the toolbar, click ADDRESS BOOKAddress Book button

  2. From the Address Book list, double click the group you would like to modify
    The Group dialog box appears.
    Group dialog box

  3. To modify an email address,
    1. Click the email address
    2. Make the desired changes
    3. Press [return]

  4. To add an email address from the group to your Address Book,
    1. Press [control] and select the email address » select Add to Address Book
      The Contacts dialog box appears.
    2. Add any additional desired information
      NOTE: For more information on the Address Book, refer to Working with Contacts.

  5. To add additional email addresses to the group,
    1. Click ADDAdd button
    2. Type the email address
    3. Press [return]

  6. To remove email addresses from the group,
    1. Select the email address
    2. Click REMOVERemove button

  7. From the File menu, select Save

  8. Close the dialog box

return to topDeleting Groups

When you no longer need a group you can delete it.

  1. From the toolbar, click ADDRESS BOOKAddress Book button

  2. From the Address Book list, select the group to be deleted

  3. Click DELETEDelete button
    OR
    Press [del]
    A confirmation dialog box appears.

  4. Click DELETE

return to topSending Messages to a Group

Sending a message to a group is very similar to sending an email message to one person.

Sending Messages through the Address Book

  1. From the toolbar, click ADDRESS BOOKAddress Book button

  2. From the Address Book list, press [control] and select the group » select New Message To
    An untitled message dialog box appears.

  3. In the Subject text box, type the desired subject

  4. From the body text box, type the desired message

  5. Click SENDSend button
    NOTE: For more information on how to send emails, refer to Basic Email Activities.
    The message is sent.

Accessing the Address Book While Sending Messages

  1. From the toolbar, click MAILMail button

  2. From the toolbar, click NEWNew button
    The Recipient dialog box appears.
    Recipient dialog box

  3. From the Contacts pull-down menu, select Address Book
    Your Address Book appears in the pane.

  4. From the Address Book list, double click the group you would like to send a message to

  5. To close the dialog box, click the body text box

  6. In the Subject text box, type the desired subject

  7. From the body text box, type the desired message

  8. Click SENDSend button
    NOTE: For more information on how to send emails, refer to Basic Email Activities.
    The message is sent.

Excellence. Our Measure. Our Motto. Our Goal.