Microsoft Entourage 2004
Sorting Your Email Messages
Folders can contain many messages, so searching for a particular message can seem overwhelming. Instead of scrolling through long lists of emails, you can find a certain message easily with Entourage's Sort feature. This LTS Online Help document explains how to sort email using headers.
Sorting Messages within Mailboxes
Mail can be sorted by a variety of different criteria using the header fields in the Mailbox list.
-
Select the folder you want to sort
The folder's contents appear in the Message list -
From the list of headers, click the one you want the messages sorted by.
NOTES:
Clicking a header once sorts the items in ascending order (e.g., A–Z, priority messages first, or most recent message first), denoted by a
in the header.
Clicking the header a second time sorts the items in descending order (e.g., Z–A, priority messages last, or oldest message first), denoted by a
in the header.
EXAMPLE: The following image displays an Inbox sorted by date received in ascending order:
HINTS:
For information on the functions of individual headers, refer to Mailbox Header Sorting Options.
For information on adding, deleting, or rearranging fields, refer to Using the Field Chooser.
Mailbox Header Sorting Options
The following table gives a description of the possible ways to sort your Inbox. Different headers will appear depending on which folder you are currently working with.
NOTE: In this table, the order of messages correspond to ascendingorder.
Header |
Name |
Description |
|---|---|---|
 |
Message Status | Unread messages are displayed first. |
 |
Priority | Messages are displayed by their assigned priority, beginning with High. |
 |
Attachment | All messages containing an attachment are displayed first. |
 |
From | Messages are displayed alphabetically by sender. NOTE: Messages will be sorted by the first character, which is not necessarily the last name of the sender. |
 |
Subject | Messages are displayed alphabetically by subject. |
 |
Conversation | Messages are displayed alphabetically by their original subject line. EXAMPLE: If Re: Hello Anna is the subject line of a message, then Hello Anna is the original subject line of the message. |
 |
Received | Messages are displayed by date from most recent to oldest. |
 |
Modified | Messages are displayed by how recently they were modified. |
 |
Sent | Messages are displayed by how recently they were sent. |
 |
Size | Messages are displayed by the size of the message, including attachments. |
 |
Junk Likelihood | Messages are displayed by by how likely they are to be junk mail. |
 |
Categories | Messages are displayed alphabetically by category name. |
 |
Project | Messages are displayed alphabetically by project name. |
