Microsoft Entourage 2004

Locating UW-Eau Claire Recipients

When sending a message, Entourage can help you find a recipient's email address by searching established directories or by using the Check Names feature. In addition, there are other ways to to locate email addresses outside of Entourage. This document will help you locate the names and email addresses of UW-Eau Claire faculty/staff or students.

Depending on your settings, as you type addresses in the To, Cc, and Bcc text boxes, an autocomplete list may appear with a heading titled Contacts and Recent Addresses. This list will suggest names and email addresses from your Address Book and your account folders (e.g., the Inbox, Drafts, and Deleted Items folders). This autocomplete list does not access the Global Address List, but it may suggest the correct addresses you are looking for.

Sending an Email with the Directory Services Feature
Sending an Email with the Check Names Feature
Additional Options for Locating UW-Eau Claire Faculty/Staff or Students

Sending an Email with the Directory Services Feature

Entourage can suggest addresses from established Exchange servers. These addresses will appear in an autocomplete list as you type addresses in the To, Cc, and Bcc text boxes.

From the Entourage menu, select Preferences...
The Preferences dialog box appears.
From the Mail & News Preferences list, select Compose
The Preferences dialog box refreshes to show the Compose options.
In the General section, select Search directory services when addressing messages
A checkmark appears before the selection when it is activated.
Click OK
The Preferences dialog box closes.
From the Navigation pane, click MAIL

Click NEW MESSAGE
A blank message and the Recipients dialog box appear.
In the To, Cc, or Bcc text boxes, type as much of your recipient's last name, first name, and middle initial as you can recall
OR
In the To, Cc, or Bcc text boxes, type as much of the recipient's email address as you can recall
As you type, an autocomplete list will appear.
From the Directory section, select the desired address
To locate additional recipients, repeat steps 7–8
In the Body text box, type your message
In the Subject text box, type a subject for your message
Click SEND NOW
The message is sent.

Sending an Email with the Check Names Feature

The Check Names feature allows you to find a person's email address with only their name or part of their name, which is helpful when an email address is unknown or forgotten. The names found using this method come from the Global Address List and include only faculty, staff, and students of UW-Eau Claire from established LDAP servers. There are two ways to use the Check Names feature: before sending or while sending a message.

Sending an Email with the Check Names Feature: Before Sending

The Recipients dialog box has its own Check Names button, which will search the Global Address List.

From the Navigation pane, click MAIL
Click NEW MESSAGE
A blank message and the Recipients dialog box appear.
In the To, Cc, or Bcc text boxes, type as much of your recipient's full name as you can recall
OR
In the To, Cc, or Bcc text boxes, type as much of the recipient's email address as you can recall
HINT: For more information on the To, Cc, and Bcc text boxes, refer to Message Options.
Click CHECK NAMES
The Check Names dialog box appears, suggesting names and addresses for each entry in the To, Cc, and Bcc text boxes.
From the list of results, select the correct email address
To add the address to your contacts list, click ADD TO ADDRESS LIST
To choose the selected address and view the results for the next name, click NEXT
To view the results for the previous name, click PREVIOUS
To finish the Check Names process, click DONE
To close the Recipients dialog box, click on the new message
In the Body text box, type your message
In the Subject text box, type a subject for your message
Click SEND NOW
The message is sent.

Sending an Email with the Check Names Feature: While Sending

Entourage gives you the option to search for recipients after you click SEND NOW. If you want to check names while sending an email, you must first activate this option.

From the Entourage menu, select Preferences...
The Preferences dialog box appears.
From the Mail & News Preferences list, select Compose
The Preferences dialog box refreshes to show the Compose options.
In the General section, select Automatically check names when sending messages
NOTES: A checkmark appears before the selection when it is activated.
Click OK
The Preferences dialog box closes.
From the Navigation pane, click MAIL

Click NEW MESSAGE
A blank message and the Recipients dialog box appear.
In the To, Cc, or Bcc text boxes, type as much of your recipient's full name as you can recall
OR
In the To, Cc, or Bcc text boxes, type as much of the recipient's email address as you can recall
HINT: For more information on the To, Cc, and Bcc text boxes, refer to Message Options.
In the Body text box, type your message
In the Subject text box, type a subject for your message
To send the message, click SEND NOW
The Check Names dialog box appears, suggesting names and addresses for each entry in the To, Cc, and Bcc text boxes.
From the list of results, select the correct email address
To add the address to your contacts list, click ADD TO ADDRESS LIST
To choose the selected address and view the results for the next name, click NEXT
To view the results for the previous name, click PREVIOUS
To cancel the mailing process, click DON'T SEND
To finish the Check Names process and send the message, click DONE

Additional Options for Locating UW-Eau Claire Faculty/Staff or Students

If you are not using a computer that is connected to the University's network, you can locate faculty/staff or students in different ways.

Use the UW-Eau Claire Campus Directory Search.
Use the UW-Eau Claire Directory Information.