Microsoft Entourage 2004

Using the Mailing List Manager

A mailing list is a collection of contacts that is used send information, mostly in the form of discussion, to many recipients. The mailing list is defined by its topic of discussion (e.g., hobbies, celebrity gossip, sports enthusiasts). If you belong to an Internet mailing list, you can automatically send all messages to a specified folder through the Mailing List Manager. This feature allows you to set rules such as deciding whether to reply to the sender only or to the entire mailing list. The Mailing List Manager is also useful for making certain that particular email addresses will never be subjected to Entourage's junk mail filters.

Creating Mailing List Rules
Editing Mailing List Rules
Deleting Mailing List Rules
Using Outlook Webmail to Activate Mailing List Rules

Creating Mailing List Rules

The Mailing List Manager allows you to create Mailing List Rules, which are a set of actions that will be performed on messages related to the list.

From the Tools menu » select Mailing List Manager
The Mailing List Manager dialog box appears.
Click NEW
The Edit Mailing List Rule dialog box appears.
Click the Mailing List tab
In the Name text field, type a name for the mailing list rule
EXAMPLE: Type Bird Watchers
In the List address text field, type the email address of the mailing list
To direct incoming mailing list messages into a specific folder
1. Select Move messages to folder
2. From the Move messages to folder pull-down list, select the folder where you want the mailing list messages directed
3. To add your mailing list replies to the selected folder, select Also move messages that I send to the list to this folder
To file the mailing list messages as a certain category
1. Select Set Category
2. From the Set Category pull-down list, select the desired category
  For more information on categories, refer to Working With Categories.
In the Notes text box, type any additional information about the mailing list
For more Mailing List Rule options
1. Click the Advanced tab
2. Select your preferred choices.
Click OK
If you do not have the mailing list address in your Address Book, a window will appear asking you if you would like to do so
To add the address to your contacts list, click ADD TO ADDRESS BOOK
For more information, refer to Working With the Address Book.
To choose not to add the address, click DON'T ADD
The Mailing List Manager dialog box appears.
To enable a Mailing List Rule, select Mailing List Rules
The option is selected when a checkmark appears in front of it.

Editing Mailing List Rules

After creating mailing list rules, you may edit them.

From the Tools menu » select Mailing List Manager
The Mailing List Manager dialog box appears.
Select the Mailing List Rule you want to edit
Click EDIT
The Edit Mailing List Rule dialog box appears.
Make the desired changes
Click OK
The Mailing List Rule is edited.

Deleting Mailing List Rules

Mailing list rules are easily deleted.

From the Tools menu » select Mailing List Manager
The Mailing List Manager dialog box appears.
Select the Mailing List Rule you want to delete
Click DELETE
A confirmation dialog box appears.
Click DELETE
The Mailing List Rule is deleted.

Using Outlook Webmail to Activate Mailing List Rules

Microsoft Entourage is an email client which operates within the larger framework of the Exchange server. Therefore, the server's junk filter settings will override any Mailing List Rules made in Entourage. To activate your Entourage Mailing List Rules, you must include each rule's email addresses and/or domains in the Safe Senders list of your Outlook Webmail account. For more information on creating a Safe Senders list in Webmail, refer to the Outlook Webmail document Using Junk Email Filters (Internet Explorer | Safari).