Microsoft Entourage 2004

Using Junk E-mail Filters

The Junk E-mail filter is activated by phrasing (e.g., "refinance"), font styles (e.g., all caps), and symbols (e.g., dollar signs) that are characteristic of unnecessary email messages. Since junk email adds to your account quota, you should delete junk messages regularly. This document will explain how to change Entourage's email filter and how Entourage allows you to bypass the filters in different ways.

Changing the Sensitivity of the Junk E-mail Filter
Excluding Senders from the Junk E-mail Filter
Using Outlook Webmail to Activate Safe Email Domains

Changing the Sensitivity of the Junk E-mail Filter

There are differing degrees of strength in Entourage's junk email filter. Consider the purpose of the email account, the type of incoming messages you are expecting, and your account quota before choosing which filter is most appropriate for you.

From the Tools menu, select Junk E-mail Protection...
Select the Level tab
Select the desired protection setting

None
Removes the junk email filter

Low
Filters only obvious junk email

High
Filters the majority of junk email

Exclusive
Permits only messages from your Address Book, domains from your Safe Domains list, and addresses in your Mailing list Manager.

For more information regarding the Exclusive setting's parameters, refer to Working with the Address Book, Setting Safe Email Domains, or Using the Mailing List Manager.
WARNING: If you have selected the High or Exclusive filter settings, legitimate emails could be redirected to your Junk E-mail folder. Be sure to check your Junk E-mail folder often.

OPTIONAL: To establish a set length of time a message remains in the Junk E-mail folder before it is automatically deleted
1. Select Delete messages from the Junk E-mail folder older than
  HINT: The option is selected when a checkmark appears in front of it.
2. In the Delete messages from the Junk E-mail folder older than text box, type the number of days a message will remain in the Junk E-mail folder before it is automatically deleted
Click OK
The filter is applied.

Excluding Senders from the Junk Email Filter

There may be certain senders you do not want subjected to the junk filters. For example, you may want all University of Wisconsin-Eau Claire email directed to the Inbox rather than risking anything important to be lost in Junk E-mail folder. This can be done by setting a Safe Domain.

NOTE: The domain is the section of an email address that follows the @.
EXAMPLE: Type uwec.edu, hotmail.com, lepcast.net.

From the Tools menu, select Junk E-mail Protection...
Select the Safe Domains tab
In the Safe Domains text box, type the domains you want to exclude from the junk email filter, separated by commas.
Click OK

Using Outlook Webmail to Activate Safe Email Domains

Microsoft Entourage is an email client which operates within the larger framework of the Exchange server. Therefore, the server's junk filter settings will override any Safe Domains settings made in Entourage. To activate your Entourage Safe Domains list, you must include its email addresses and/or domains in the Safe Senders list of your Outlook Webmail account. For information on creating a Safe Senders list in Webmail, refer to the Outlook Webmail document Using Junk Email Filters (Internet Explorer | Safari).