Microsoft Entourage 2004

Managing Email with Folders

If you have a large quantity of related messages that you want to keep together for easy reference, you may want to use folders to organize them. This document explains how to use and create folders to manage your emails in Entourage.

Creating a New Folder
Transferring Messages to Folders
Selecting Multiple Messages
Opening Folders
Deleting Folders

Creating a New Folder

Entourage allows you to create new folders and move items into them.

From the File menu, select New » Folder...
The Create New Folder dialog box appears.
In the Name text box, type a name for the folder
From the Type pull-down list, select Mail Folder
In the Click a location for the new folder box, select the location you want the new folder to appear in
Click OK
The folder is created.

Transferring Messages to Folders

Messages can be transferred to new folders after you create them, or you may choose to create a new folder while transferring a message.

Transferring to a New Folder

Select the message to be transferred
HINT: You can select and transfer multiple messages at once. For more information, refer to Selecting Multiple Messages.
From the Message menu, select Move To » Choose Folder...
OR
From the Mail toolbar, click MOVE
The Move dialog box appears.
Click NEW FOLDER
The Create New Folder dialog box appears.
In the Name text box, type the name of the folder
In the Click a location for the new folder box, select the location you want the new folder to appear in
Click OK
The new folder appears in the location you have chosen in the Move dialog box.
If the new folder is not already selected, select it
Click MOVE
The message is transferred to the new folder.

Transferring to an Existing Folder: Menu Method

Select the message to be transferred
HINT: You can select and transfer multiple messages at once. For more information, refer to Selecting Multiple Messages.
From the Message menu, select Move to » Choose Folder...
OR
From the Mail toolbar, click MOVE
The Move dialog box appears.
Select the desired folder
Click MOVE
The message is transferred.

Transferring to an Existing Folder: Click and Drag Method

To display the Folders list, from the View menu, select Folders List
NOTE: If there is a checkmark beside the Folders List option, the list is displayed.
Click the message and drag it to the desired folder
HINT: You can select and transfer multiple messages at once. For more information, refer to Selecting Multiple Messages.

Selecting Multiple Messages

You do not have to transfer messages one at a time. To save time while transferring a group of messages, you can select the whole group at once.

Selecting a Group of Adjoining Messages

Select the first message to be transferred
Hold down the [shift] key
Select the last message to be transferred
Release the [shift] key
The messages between the first and last are selected.

Selecting a Group of Separated Messages

Select the first message to be transferred
Hold down the [command] key
Select the next item
Repeat steps 2–3 until all messages are selected
Release the [command] key
The messages are selected.

Opening Folders

Folders can be opened by viewing the Folders list.

To display the Folders list, from the View menu, select Folders List
NOTE: If there is a checkmark beside the Folders List option, the list is displayed.
Select the desired folder
The contents of the folder will be displayed in the right side of the window.

Deleting Folders

If you decide that a folder is no longer needed, you can easily delete the folder from the Folders list.

WARNING: If you delete a folder, you will also delete the folder's contents.

From the Folders list, select the folder you would like to delete
Click DELETE
OR
Press [del]
The folder is deleted.