Microsoft Entourage 2004
Using Message Drafts
Using message drafts can save the time you spend recreating messages you send frequently. You can also save a message you have started, but do not have time to finish. This document explains how to create, duplicate, and send drafts.
Creating Drafts
Creating a draft is much like creating an email message. The difference is that instead of sending the message, you save it to send later. If you send a particular message frequently, you can save a draft instead of recreating the message each time it needs to be sent. You may also create a draft to start a message that you are unable to complete.
-
From the Navigation pane, click MAIL
-
From the toolbar, click NEW
-
Press [return] twice
OR
Click within the Message text box -
In the Message text box, type the desired message
-
On the toolbar, click SAVE AS DRAFT
A confirmation dialog box appears. -
Click OK
The message is placed in the Drafts folder in the Folder list.
NOTE: This confirmation dialog box may not appear if someone has turned this feature off. In this case, the message will still be placed in the Drafts folder.
Duplicating Drafts
You can use a draft for messages with standard content that you send regularly. Once you create the draft of a frequently used message, you must duplicate the draft before sending it. This saves the time it takes to create a new message each time. If you send a draft without duplicating it, your message will be sent without keeping a saved copy.
Entourage provides two places for you to save drafts: in your exchange (UWEC) account and on the hard drive of your computer, represented by the Folders on My Computer list. Message drafts always automatically save to your exchange account, but can only be duplicated from your hard drive. Before creating a saved duplicate of the message, you will need to copy the draft from your exchange account to your hard drive.
-
From the Navigation pane, click MAIL
-
From the Folder list, select Drafts
-
Select the draft you would like to duplicate
-
Drag the message to the Drafts folder under Folders on My Computer
-
Release the mouse button
The draft is copied to your hard drive.
NOTE: This draft will now be present in both your exchange account and on your computer's hard drive. -
Under Folders on My Computer, select Drafts
-
Select the draft you would like to duplicate
-
Press [command] + [D]
A duplicate message now appears in the Drafts folder. -
Continue by sending your draft
Sending Drafts
After you duplicate a draft you can open the message and send it to the desired recipients.
NOTE: If the draft message is one you want to reuse, you must duplicate it before sending, otherwise the message will be sent without a saved copy.
-
From the Navigation pane, click MAIL
-
From the Folder list, select Drafts
-
Open the draft you would like to send
-
In the To text box, type the email address of the person you are sending the message to
HINTS:
If you are sending messages to multiple people, press [tab] or use a comma ( , ) to separate the email addresses.
To enter email addresses in the Cc text box, after entering any email addresses in the To text box, press [tab] twice.
To enter email addresses in the Bcc text box, after entering any email addresses in the To text box, press [tab] three times. -
Press [return]
-
To alter the subject line of the email, in the Subject text box, make any desired changes
-
Press [tab]
-
In the body of the message, make any desired changes
-
Click SEND NOW
The draft is sent.
