Microsoft Entourage 2004
Additional Email Activities
Beyond just sending and receiving messages, Entourage offers features which allow you to reply to and forward messages. You can also send email to contacts in your Address Book.
Forwarding Email Messages
If you have received an email message that you would like to share with someone else, you can forward the message to them.
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Select or open the message you want to forward
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Click FORWARD
The Message dialog box appears. -
In the To text box, type the email address of the person(s) you are forwarding the message to
HINTS:
If this email account is through the University and you need help finding email addresses, refer to Locating Recipients.
If you are sending to multiple people, use a comma ( , ) to separate usernames.
To move between fields, press [tab]. -
OPTIONAL: In the Subject text box, adjust the subject line
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OPTIONAL: In the body of the message, add an introduction to the message you are forwarding
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OPTIONAL: In the body of the message, delete unnecessary content from the message you are forwarding
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When you are ready to send the message, click SEND NOW
Replying to Email Messages
When you receive a message that you would like to respond to, you can Reply or Reply All. Entourage allows you to reply to the original sender or reply to all the individuals who received the original message.
EXAMPLES:
When you receive a message requesting a confirmation email, it would be appropriate to use the Reply feature. By using this option, your confirmation email will be sent back only to the original sender.
When you receive a message asking for your perspective on a proposed change, it would be appropriate to use the Reply All feature. Using this option, you are able to share your views with all recipients of the original message.
To reply to a message:
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Select or open the message you want to reply to
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Click REPLY
or REPLY ALL
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In the body of the message, add your comments
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Where appropriate, delete unnecessary content from the body of the message you are replying to
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When you are ready to send the message, click SEND NOW
Sending Email to Contacts in Your Address Book
One of the benefits of having people in your Address Book is that you do not need to type the individual's email address each time you want to send him or her an email message.
Selecting Contacts
Selecting a contact(s) is the first step in using the Address Book. The Address Book easily allows you to select multiple contacts at one time.
Selecting Contacts: Contiguous
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From the Navigation pane, click ADDRESS BOOK
Entourage refreshes to show the Address Book settings -
Select the first contact you want to send to
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Hold down the [shift] key
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Select the last contact you want to send to
Selecting Contacts: Non-contiguous
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From the Navigation pane, click ADDRESS BOOK
Entourage refreshes to show the Address Book settings -
Select the first contact you want to send to
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Hold down the [command] key
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Select the next contact
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Repeat steps 3 and 4 until all contacts you want to send to are selected
Sending Email to Contacts: Menu Option
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From the Navigation pane, click ADDRESS BOOK
Entourage refreshes to show the Address Book settings. -
Select the contact(s) you want to send to
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From the toolbar, click NEW MESSAGE TO
The Message dialog box appears with the contact's email address already in the To text box. -
Complete any appropriate information in the Message dialog box
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When you are ready to send the message, click SEND NOW
Sending Email to Contacts: Quick Menu Option
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From the Navigation pane, click ADDRESS BOOK
Entourage refreshes to show the Address Book settings. -
While holding [control], click the contact(s) you want to send to » select New Message To
The Message dialog box appears. -
Complete any appropriate information in the Message dialog box
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When you are ready to send the message, click SEND NOW
