Microsoft Entourage 2004

Working with the Address Book

The Address Book provides a way for you to store information (e.g., name, address, phone number, or email) about individuals that you regularly communicate with. This document covers how to add contacts to your Address Book, modify contact entries, and delete contact entries.

Adding Contacts
Modifying Contact Entries
Deleting Contact Entries

Adding Contacts

You can add contacts to your Address Book using the dialog box option or while working with an existing email message. You may enter as little or as much information as you desire; however, it is recommended that you include at least a name and an email address for each contact.

Adding Contacts: Dialog Box Option

From the File menu, select New » Contact
The Create Contact dialog box appears.
Complete the desired text boxes
HINT: To move between fields, press [tab].
OPTIONAL: To add more information,
1. Click MORE
  The Contact dialog box appears.
  
  NOTE: Although the Create Contact dialog box disappears when the Contact dialog box opens, any information you have typed so far will be transferred to its equivalent text field in the Contact dialog box.
2. Select the desired tabs
3. Complete the corresponding text boxes
4. Click SAVE
5. Close the dialog box
  You have added the contact.
To save this contact information and return to the main Entourage window, in the Create Contact dialog box, click SAVE AND CLOSE
OR
To save and create a new entry, click SAVE & NEW
NOTE: This step is not available if information was added and saved in the Contact dialog box in step 3.

Adding Contacts: Existing Email Message

If you receive an email message from someone whose email address you would like to add to your Address Book, you can add it directly from the message. You can also add any other address or listserv name that the message was sent to.

Open the email message that contains the email address you would like to add
Select the name or email address
While pressing [control], click the name
The Quick menu appears.
Select Add to Address Book...
The Contact dialog box appears, with some information completed for you.
To add more information for the contact,
1. Select the desired tabs
2. Complete the corresponding text boxes
Click SAVE
The new contact's information is saved to your address book.
Close the dialog box

Modifying Contact Entries

If someone in your Address Book has changed their contact information, you can easily make modifications in Entourage.

From the Navigation pane, click ADDRESS BOOK
From the Contacts list, double click the contact entry you would like to modify
The Contact dialog box appears.
To change the information for the contact,
1. Select the desired tabs
2. Complete the corresponding text boxes
Click SAVE
Close the dialog box

Deleting Contact Entries

If you no longer need a contact in your Address Book, you can delete them.

From the Navigation pane, click ADDRESS BOOK
From the Contacts list, select the contact entry you would like to delete
From the Edit menu, select Delete Contact
OR
From the toolbar, click DELETE
A confirmation dialog box appears.
Click DELETE