Desire2Learn 8.3

Sending Email in Desire2Learn

Oftentimes when working in the Desire2Learn program, you will need to contact a classmate or your professor; therefore, Desire2Learn offers an email component directly on the Navigation bar. When sending an email message through Desire2Learn, you can either type the full address of the recipient or select a name from your address book. You can also spell check your messages and send attachments.

NOTE: A copy of your message does not, by default, appear in your Sent Items.

Sending an Email Message
Customizing Email Settings
Using Spell Checker
Working with Attachments

Sending an Email Message

Sending an email message in Desire2Learn is quick and easy. If you know the address(es) of your recipient(s), you can simply type in the email address; and if you do not know the address(es), Desire2Learn's Address Book contains the email addresses of your entire class.

Sending an Email Message: Typing the Address

From the Navigation bar, click EMAIL
The Compose New Message pane appears.
In the To text box, type the desired email address
EXAMPLE: studentmj@uwec.edu
OPTIONAL: To send a copy of the message, in the CC text box, type the desired email address
To send a blind copy of the message, in the BCC text box, type the desired email address
HINT: You may want to BCC yourself since a copy of the message does not appear in your Sent Items.
In the Subject text box, type the subject of the message
OPTIONAL: To indicate the message's level of importance to the recipient, from the Priority pull-down menu, select either Low, Normal, or High
In the Message text box, type the desired message
When the email is ready to send, click SEND
NOTE: To spell check your message before sending, refer to Using Spell Checker.

Sending an Email Message: Using the Address Book

If you are not seeing the Address Book described in these steps, the instructor may need to select the option in the Edit Navigation Bar pane. For more information, refer to Customizing the Navigation Bar.

From the Navigation bar, click EMAIL
The Compose New Message pane appears.
From the Compose New Message pane, click ADDRESS BOOK
The Address Book dialog box appears.
OPTIONAL: To filter the Address Book listing, from the Filter By pull-down menu, select the class or group you would like to view
HINT: For more detailed information, refer to Emailing the Members of a Group.
To select individual class members,
1. Select the desired names
  A check mark appears in the check box when a name is selected.
2. Click TO, CC, or BCC as appropriate
  The selected names will appear in the To, Cc, or Bcc text boxes of the Recipients section.
3. Repeat steps a-b until all desired names are in the appropriate text boxes
To select all members of the class (instructor(s) and student(s)),
1. Select the check box Select all rows, located in the top row
  All of the class members are now selected.
  NOTE: A check mark appears in the check box when it is selected.
2. Click TO, CC, or BCC as appropriate
Click ADD RECIPIENTS
The Address Book dialog box closes, and the recipients are inserted into your message.
In the Message text box, type the desired message
When the email is ready to send, click SEND
NOTE: To spell check your message before sending, refer to Using Spell Checker.

Customizing Email Settings

When sending emails using Desire2Learn, you may want to change the look of your signature or the address your recipients reply to. The Settings option allows you to perform changes, as well as choose whether you would like to receive a copy of your sent messages.

From the Navigation bar, click EMAIL
The Compose New Message pane appears.
Click SETTINGS
The Email Settings pane appears.
To receive a copy of all messages you send, select Send a copy of each outgoing message to your username@uwec.edu
NOTE: A copy of your message does not, by default, appear in your Sent Items.
To specify a different address for replies to your message, in the 'Reply to' Email Address text box, type an alternate email address
To create a signature for outgoing messages, in the Email Signature text box, type the desired signature
OPTIONAL:To change the font attributes of your email signature, refer to Using HTML Editor.
Click SAVE

Using Spell Checker

Checking a message's spelling is always a good idea, but it may not catch all mistakes; therefore, you should also read through the message before sending it. The following steps provide information on how to send a spell-checked email message.

Prepare the desired email message
Click TOGGLE SPELLCHECKER
Spelling errors are underlined in red.
To view the Suggestions pull-down menu, click the misspelled word
If the unrecognized word is correct or you want to keep the word as it is, on the Suggestions pull-down menu, click IGNORE
To ignore all instances of the word, click IGNORE ALL
Repeat steps 3-4 as necessary

Working with Attachments

To send an attachment with your email message, follow these steps:

Prepare the desired email message
In the Attachments section, click BROWSE...
The Choose file dialog box appears.
Using the Look in pull-down menu, navigate to and select the file you wish to attach
Click OPEN
The file appears in the text box of the Attachments section.
OPTIONAL: To add another attachment,
1. Click ADD
  A second text box appears in the Attachments section.
2. Next to the second text box, click BROWSE...
  The Choose file dialog box appears.
3. Using the Look in pull-down menu, navigate to and select the file you wish to attach
4. Click OPEN
  The file appears in the second text box of the Attachments section.
OPTIONAL: To remove an attachment, next to the attached file to be removed, click REMOVE
When the email is ready to send, click SEND
NOTE: To spell check your message before sending, refer to Using Spell Checker.