Microsoft Office Communicator 2007
Saving IM Conversations
Communicator 2007 allows for you to save instant message (IM) conversations. This feature is beneficial when you think you may want to recall key topics of an IM conversation. If you save an IM conversation, you can reopen it and review the matters that you and your colleague discussed. In order for you to recall a saved IM conversation, you will need a word processing application (e.g., Microsoft Word) because Communicator 2007 saves past conversations in Rich Text Format (.rtf). This document will discuss how you can save IM conversations and how to open them using Communicator 2007.
NOTES:
Because IM conversations can be saved, you should maintain a tone that is appropriate for the workplace.
Communicator 2007 cannot open Rich Text Format (.rtf) files.
Saving IM Conversations
IM conversations are saved in Rich Text Format (.rtf) by default. This file type can be read by most word processing applications (e.g., Microsoft Word).
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From the Conversation window, click the
next to CONVERSATION
, select File » Save As...
A confirmation dialog box appears. -
OPTIONAL: Select Don't show this message again.
NOTE: The option is selected when a checkmark appears. -
Click OK
A Save As explorer window appears. -
Navigate to the desired save location
-
In the File name text box, type a name
-
Click SAVE
The conversation is saved as a Rich Text File (.rtf).
Opening Saved IM Conversations
To open a saved IM conversation, you must use a word processing application (e.g., Microsoft Word) because Communicator 2007 cannot open Rich Text Format (.rtf) files. The procedure for opening a saved IM conversation is the same as opening any other word processing file. For more information on opening Word files, refer to Document Basics: Opening a Document (Win | Mac).
