Microsoft Office Communicator 2007
Using Notes
The Notes function gives your contacts more information about your current availability. For example, if you are busy now but will be free in an hour, you can type "Free in one hour" in your note to let your contacts know. Your contact(s) may also have a note (e.g., displaying why they may or may not be free). Using and viewing notes will help you communicate more effectively with others so that your productivity can be maximized using Communicator 2007.
Creating a Note
Notes are another feature in Communicator 2007 that can help your contacts know more precisely your availability. To create a note, follow the instructions below.
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In the Type a note text box, type the text of your note
HINT: An effective note will be limited to 1 or 2 short sentences.
EXAMPLE: Free in one hour
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Press [Enter]
The note is saved and displayed for your contacts to see.
Viewing a Contact's Note
By default, users do not have a viewable note. Unless you create one, no note is shown. The same goes for your contacts. Unless they create a note, you will not see a note for them. You will know if a contact in your Contact List has created a note if you see
to the right of the contact's name. To view a contact's note, follow the instructions below.
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From your Contact List, locate the desired contact
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To the right of the contact's name, place your cursor over the Note
The note is displayed in a new pop-up box.
