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Adobe Acrobat 9 Pro

Annotating a PDF File: Working with Markups

PDF markups are meta-notes indicating editing requirements, confirmation, and other transactions. Markups are useful for making comments that you do not want to appear on the published PDF file. This document explains how to use the Show tool and how to modify markups. It also explains how to move, resize, and delete markups. For more information on the Comment and Markup tools, please refer to Using the Comment and Markup Tools and Using the Text Edits Tools.

return to topUsing the Show Tool

The Show tool on the Comment & Markup toolbar allows you to see only desired comments and comment properties.

NOTE: If the Comment & Markup toolbar is not visible, from the View menu, select Toolbars » Comment & Markup.

  1. On the Comment & Markup toolbar, click SHOWShow button» select the desired option
    NOTE: An option is selected if a checkmark appears before it.

Show Comments List Opens a panel beneath the document containing all comments for the document
HINT: When the Comments List is visible, this option changes to Hide Comments List
Hide All Comments Hides all comments on the document
HINT: When all comments are hidden, this option changes to Show All Comments
Show by Type Allows you to show only comments of a particular type (e.g., stamps or text editing markups)
Show by Reviewer Allows you to show only comments by a specific reviewer
Show by Status Shows only comments that have been given a certain status (e.g., approved by another user or cancelled)
Show by Checked State Allows you to show comments according to whether they are checked or unchecked
Open All Pop-Ups Shows every pop-up note at once
Minimize All Pop-Ups Hides all pop-up notes
Show Connector Lines Shows the connector lines between markups and respective pop-up notes
HINT: Connector lines still only appear when the cursor is placed over the markup
Align New Pop-Ups by Default Aligns pop-ups in the default order
  1. Repeat step 1 until you achieve the desired effect

return to top Modifying Markup Properties

Available options will vary depending on the markup you are working with. These instructions use the example of working with a Sticky Note.

  1. Right click the markup icon you wish to modify » select Properties...
    The Properties dialog box for the markup you selected appears.
    NOTE: The dialog box may look slightly different depending on the type of markup you select.Sticky Note Properties dialog box

  1. To change the color of the markup,
    1. Select the Appearance tab
    2. Click COLORColor button
    3. From the Color palette, select a color
    4. To adjust the opacity of the markup, move the Opacity slider bar
    5. OPTIONAL: From the Icon scroll-list, select the desired icon

  2. To change general information about the markup,
    1. Select the General tab
    2. In the Author text box, type the name of the editor
    3. In the Subject text box, type the subject of the markup
      EXAMPLE: Type Conclusion

  3. Click OK

return to topMoving Markups

  1. From the Select & Zoom toolbar, select the Hand ToolHand Tool button

  2. Move the cursor over the markup until it turns into a pointer or a multi-directional arrow

  3. Click and drag markup to the desired location

return to top Resizing Markups

  1. From the Select & Zoom toolbar, select the Hand ToolHand Tool button

  2. Click on the markup you would like to resize

  3. Position the mouse over a corner handle until a double-headed arrow appears
    NOTE: Some markups cannot be resized (e.g., Sticky Note bubble). If selection handles do not appear, the markup cannot be resized.

  4. Click and drag the corner handles for the desired size

return to top Deleting Markups

Methods for deleting markups depend on the kind of markup you intend to delete.

  1. From the Select & Zoom toolbar, select the Hand ToolHand Tool button

  2. Right-click the markup you wish to delete » select Delete
    Select the markup and press [Delete]
    The markup is deleted.

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