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Adobe Acrobat 7.0

Annotating a PDF File: Working with Markups

After you have marked up your PDF file, you can choose what you would like shown, as well as modify those marks. This document explains how to use the Show tool, and how to modify a markup. It also explains how to move, resize, and delete markups.

return to topUsing the Show Tool

The Show tool allows you to see only the comments that you select in your PDF file.

  1. From the View menu, select Toolbars » Commenting
    The Commenting toolbar appears.Commenting toolbar

  2. Click SHOWShow tool button
    A drop-down menu appears.

  3. Select the desired options to show comments
    The Hiding Comments with Replies dialog box appears.

    Option
    		 Results
    Show Comments List Opens a panel beneath the document containing all comments and reviewers for this document
    HINT: When the Comments List is visible, this option changes to Hide Comments List
    Hide All Comments Hides all comments, making them invisible until they are made visible again
    HINT: When all comments are hidden, this option changes to Show All Comments
    Show by Type Allows you to show only comments of a particular type (e.g., stamps or text editing markups)
    Show by Reviewer Allows you to show comments only by a specific reviewer
    Show by Status Shows only comments that have been given a certain status (e.g., approved by another user, or cancelled)
    Show by Checked State Allows you to show comments according to whether they are checked or unchecked
    Open All Pop-Ups Shows the entirety of all pop-up notes
    Close All Pop-Ups Closes pop-up notes, showing only the yellow note indicator

  4. Click OK

return to top Modifying Markup Properties

Available options will vary depending on the markup you are working with. These instructions use the example of working with the Highlight Properties.

  1. Click to select the markup you wish to modify

  2. Right click the markup icon » select Properties...
    The Properties dialog box for the markup you selected appears.
    Properties dialog box

  1. To change the appearance of the markup,
    1. Select the Appearance tab
    2. Click COLORColor button
    3. From the Color palette, select a color

    4. To adjust the opacity of the markup, move the Opacity slider bar

  2. To change general information about the markup,
    1. Select the General tab
    2. In the Author text box, type the name of the author

    3. In the Subject text box, type the subject of the markup

  3. Click CLOSE

return to topMoving Markups

  1. From the Basic toolbar, select the Hand ToolHand Tool button

  2. Move the cursor over the graphic until it turns into a pointer

  3. Click and drag to the desired location

return to top Resizing Markups

  1. From the Basic toolbar, select the Hand ToolHand Tool button

  2. Select the markup you would like to resize

  3. If the markup has sizing handles, position the mouse over a selection handle until a double-headed arrow appears
    If the markup has no sizing handles, position the mouse over the lower-right corner of the markup until a double-headed arrow appears

  4. Click and drag to the desired size

return to top Deleting Markups

Methods for deleting markups depend on the kind of markup you intend to delete.

Deleting Markups: Right Click Option

  1. From the Basic toolbar, select the Hand ToolHand Tool button

  2. Right-click the markup you wish to delete

  3. From the pop-up menu, select Delete
    The markup is deleted.

Deleting Markups: Keyboard Option

NOTE: This method does not always work for pop-up notes.

  1. From the Basic toolbar, select the Hand ToolHand Tool button

  2. Click the markup you want to delete

  3. Press [Delete]

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